Grants Officer Head of Program

Purpose
The Grants Officer will support the Programme Development and Quality Assurance team in ensuring high quality grants’ administration and compliance with both DRC and donor requirements. Specifically, the Grants Officer will support the Head of Programme in regularly updating country programme milestones in the Grants Management System; review of reports for both external and internal use; and provide oversight in the implementation of systems and procedures that are in compliance with both DRC and donor regulations.
Key Responsibilities:
Regular and timely updating of deliverables for all Kenya Programme projects in the Grant Management System.
Ensure the grants management filing system is maintained and all donor grant documentation (both soft and hard copies) is properly filed.
Assist the Head of Programme in proposal development tasks; edit contributions and compile inputs from programme staff, technical advisors, or the regional office in line with the proposal development plan.
Organize and lead grants meetings according to DRC grants management guidelines (kick-off, project closure meetings)
Assist the Head of Programme in bi-monthly budget analysis, in coordination with Finance, and highlight potential issues.
Support and liaise with the M&E department in conducting monitoring and verification of project activities to highlight potential compliance issues for management action.
Support proper management of sub-grantees including clarifying grant requirements and ensuring timely report submission.
Ensure that relevant grants management and donor regulations and requirements are adequately shared and understood by the programme and support teams, through trainings and mentorship for staff.
Support the Head of Programme in ensuring timely donor reporting through sharing and follow-up of quarterly reporting action plans with area managers.
Based on Rolling Action Plans, follow up with the relevant staff on the timely submission of draft donor reports, and assist in the review to ensure quality and compliance with relevant requirements.
Personal Specifications
Have a university degree in international relations, social science, development or a relevant field.
At least three years of professional experience in reporting, grants management, and/ or monitoring and evaluation in humanitarian or development programming.
Knowledge of project cycle management.
Knowledge of donor rules, regulations, and procedures including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
Knowledge of database use and management.
Excellent writing and editing skills in English for external audiences (including governments and donors).
Excellent interpersonal, written and verbal communication skills.
Good personal organizational skills, including time management, team work, ability to meet deadlines and work under pressure with minimal supervision
Posting details: This position is based in the Regional Office –Nairobi with travel to project sites in Kenya.
Reporting Arrangements: The Grants Officers reports to the Head of Programme.
Start of Contract & Duration: 9 months with possibility of extension
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