Job Description
You shall be responsible for the overall contractual management of program sub-contracts including financial management. As a subject matter expert, you will be expected to analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws and regulations across a consortium of partners. Your role will also include financial grant award monitoring procedures, development/implementation of grants and contracts management framework and tools, to ensure compliance and serve as PS Kenya’s primary liaison with sub-recipients on contractual and financial issues.
Key Responsibilities
Prepare as required the program budget from time to time for submission to donor incorporating all financial budgets for the consortium partners.
Review all partner budgets regularly as per requirement to ensure they are accurate, reasonable and aligned to program delivery.
Review program contract and contract amendments where necessary to ensure that they are in line with expectations, actionable and accurate in all respects.
Develop partner contracts and amendments as necessary, ensuring they are in line with the main program contract.
Monitor budget spending for the project to ensure that budget expending is in line with project deliverables and institute corrective measures where necessary.
Lead in the regular monitoring of partners for compliance and expenditure reviews.
Identify and seek approvals for any expenditures that may require prior authorization by the donor and help in assessing and approving the same from the consortium partners as appropriate.
Ensure partner due diligence is completed in timely manner; lead the administration of due diligence follow-up for all partners.
Lead on compiling of key performance indicator data from all consortium partners, monitoring progress, and escalating risks or implementation issues to the Program Director.
Develop a calendar and tracker for all donor reporting requirements and key compliance areas and disseminate these amongst all consortium partners, ensuring that guidelines are disseminated to and followed by all consortium partners.
Develop or adopt standard reporting templates and tools that will support program and donor requirements
Manage regular donor financial reporting within the stipulated time frame.
Maintain risk register for the program, monitor risk mitigation plan, and raise risk and compliance issues proactively with the Program Director.
Develop and maintain all necessary certifications, declaration and attestations e.g. Conflict of Interest as per grant agreement for the organization and for all consortium partners as necessary.
Develop and maintain the program asset register.
Establish and maintain an orderly and up-to-date filing system for key program documents, including grant and sub-grant agreements, proposal and support documents, narrative and financial partner and donor reports, binding donor correspondence, and other relevant documents.
Develop and maintain the conflict of interest register and asset list for all consortium partners. Track key training information for all partners, especially around safeguarding. Perform any other duties as may be requested by the Program Director in support of achieving program deliverables.
Job Qualifications
Bachelor’s degree in Commerce, Economics or Accounting
Professional qualification in CPA/ACCA or CISA
At least 6 years’ experience in grants management.
Conversant with donor financial guidelines and regulations
Required Skills and Competencies:
Leadership skills
Strategic and analytical skills;
Planning and organization skills
Ability to drive change and innovation
Team player
