Job Summary
As part of the IRC Kenya Grants Unit, the Nairobi-based Grants Intern is responsible for assisting in both grants management and maintaining institutional memory for the country program. The Grants Unit acts as both an external liaison to donors and an internal liaison between field, country, and HQ-level staff, as well as between various departments (Programs, Logistics, Finance, HR). Furthermore, the Grants Intern is asked to assist other program staff as needed in a variety of tasks, from monitoring tool development to attending coordination meetings. This is an excellent opportunity for persons interested in learning about humanitarian assistance provision in a refugee setting. The Grants Intern reports to the Grants Manager, based in Nairobi.
Responsibilities
Grants Management
Assist Grants Manager in ensuring compliance with donor regulations
Maintain accurate records of grants files in both hard and soft copy.
Maintain grants management tools.
Donor Report Review
Build and circulate monthly reporting schedules.
Send timely reminders to field teams to ensure adherence to reporting schedules.
Compile edit and review reports as requested.
Grants Monitoring
Support the Grants Manager in coordinating grant opening meetings, budget vs. actual meetings, and grant ending meetings.
Take minutes and follow-up on action points for aforementioned meetings.
Filing
As requested, assist the Grants Manager in mainlining current online and offline filing system.
Assist in any other tasks requested by Programs staff or the Grants Manager.
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