Job Overview/Summary:
The IRC’s Airbel Impact Lab designs, tests, and scales life-changing, cost-effective solutions for people affected by conflict and disaster. By applying the IRC’s deep technical expertise and field experience with a range of skills from the behavioral sciences, human-centered design, rigorous research, and multi-disciplinary problem-solving in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and rigor, openness and expertise, and a desire to think afresh with the experience of a large-scale implementing organization.
The Grants & Budget Manager will join the Airbel Impact Lab’s operations team to help us deliver high-quality grants and financial management across our portfolio. Airbel is currently leading the implementation of two large, multi-country FCDO Commercial Contracts, and this role will focus primarily on support across these two projects.
Reporting to the Grants & Partnership Coordinator, you will work closely with Project Leads and Contract Finance Coordinators to provide internal financial analysis, support budget realignments and tracking, ensure timely and accurate reporting, maintain contract records, and coordinate with subcontractors for budget delivery.
Key Responsibilities:
Review, track, and analyze expenditures for assigned Airbel grants and contracts; review Budget Versus Actual reports on a regular basis to ensure expenses are in line with grant requirements
Assist in managing overall budget and tracking expenditures of Airbel contracts, reviewing any questionable charges with scrutiny.
Support grants team on the effective setup and management of grants processes, including facilitating Project Opening Meetings, creation of procurement and spending plans with technical leads, alignment of roles and responsibilities, and review and internal monitoring schedules.
Create spending plans and manage expenditure according to projections; hold monthly meetings with project leads to review expenditure and update spending plans.
Track expenses and maintain a BvA on all contract funding streams by reviewing general ledger transactions, provide accurate and up-to-date financial reporting for Project Leads, and liaising with Country Program office finance and grant staff where necessary.
Coordinate budget realignments and reforecasts with subcontractors and project staff.
Create templates and standardized tools for contract management and reporting.
Support Airbel staff in reviewing and submitting for approval travel expense reports, purchase requisitions/orders, contract payments and other finance transaction, coordinating with Accounts Payable (AP) as needed.
Manage and coordinate the approval of agreements, amendments, cost extensions, and no-cost extensions for Airbel contracts and sub-contracts.
Ensure that spending adheres to donor terms and conditions and IRC compliance policies throughout the project life cycle; Work with relevant Airbel and HQ-based finance staff to ensure accuracy of financial reports.
Coordinate with grants staff across other IRC departments and country programs to track and manage staff funding allocations.
Manage OTIS (Opportunity Tracking Information System) workflow for agreements, amendments and reporting
Maintain high-quality knowledge and information management for contract files and documentation.
Key Working Relationships:
Position Reports directly to: Grants & Partnerships Coordinator, Research & Innovation
Position directly supervises: N/A
Demonstrated Skills and Competencies:
Minimum 2-3 years of related work experience managing grants, running budgets, and project management.
Demonstrated experience managing complex grants and projects throughout implementation, including compliance, monitoring and reporting processes.
Excellent budget management skills including experience tracking expenses and developing spending plans, including high proficiency in Excel.
Experience working with subawardees and partners, including partner financial monitoring and reporting.
Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment with minimal supervision.
Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment and across various time zones.
The ability to work independently and productively in a fast-paced environment – pro-activity and initiative to problem solve within the job parameters is essential; strong analytical problem-solving skills.
Fluency in English, both verbal and written is required
Bonus if you also have:
Experience with donor-funded contracts, and milestone/payment-by-results based contracts.
Experience working on FCDO commercial contracts.
Fluency in French and/or Arabic.
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