JOB PURPOSE
The Grants Associate will ensure effective management of grant resources by enhancing Sub Recipients’ (SRs) capacity to implement activities. This should comply with contractual stipulations and procedures that ensure transparency in the grant processes. S/He will work with a team of programme as well as Monitoring and Evaluation personnel to have a clear understanding of the grant and support it comprehensively.
PRIMARY RESPONSIBILITIES
KEY AREA ACTIVITIES
Grants Management
Participate in setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes.
Assist in the preparation and follow up on timely disbursement of the grant’s funds
Participate in the project’s grants accounting, reporting, compliance and risk management process.
Carry out grants specific database maintenance and reporting and upload relevant reports in the Grants Management Information System (GMIS) in a timely manner.
Representation of Amref at consultative meetings with key stakeholders
Development of Budget and Work Plan
Review and finalize Sub Recipients’ budgets and work plans, prepare contracts/agreements and follow up on compliance.
Report Review Receive and review periodic grants reports from sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible.
Provide timely feedback to sub recipients on grants performance.
Handle correspondences and matters in regard to grant management in consultation with the project team.
Assist in preparing monthly, quarterly and annual project performance reports.
Compliance
Ensure compliance to donor regulations and Amref policies within the project as well as by implementing partners
Mentorship and Research
Participate in mentoring, monitoring and other SRs capacity building initiatives.
Provide technical guidance and capacity development to Sub recipients to plan, implement, monitor and report on grants awarded in a manner consistent with assessed needs above.
Participate in operation research, documentation and dissemination of new
lessons and experiences in grant management.
Reporting and Audit
Compile monthly and annual grant reports and assist in quarterly dashboard preparation, biannual donor reports
Assist in coordinating internal and external audit and act on audit issues in collaboration with Grants Officer, PIT and finance department.
EDUCATION, EXPERIENCE AND ABILITIES
Education and Professional Qualifications
Bachelor’s degree in Accounting, Finance, Commerce or its equivalent
Professional qualification in CPA (section 2) or its equivalent
Relevant Experience
Three (3) years relevant experience; NGO experience is a plus
Experience with donors, i.e. Global Fund, USAID will be an added advantage
Skills and Competencies
ICT proficient, accounting and ERP software
Ability to juggle competing priorities, meet demanding deadlines and work under pressure
Excellent oral and written communication skills that should include public speaking
Analytical skills and attention to details
Good organization, planning and coordination skills
Problem solving skills
Team player
Good listener
High integrity and honesty
Ability to work under minimal supervision
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