Position Summary
Under the supervision of the Grants Officer, this position supports the grant management component of the IFES Kenya program and contributes to overall effectiveness and efficiency in program delivery.
Location
Candidates will be deployed to other locations outside Nairobi
Key Responsibilities
Assist the Grants Officer in developing, managing, delivering, promoting and supporting the IFES’ grants program;
Assist in the grant review and selection process to ensure all due diligence procedures are undertaken;
Assist grantees on preparation of budgets and work plan during the negotiation process;
Assist in reviewing sub-grants financial reports to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary. Ensure grantees are submitting financial supporting documents on time and fully reviewed before sending to Regional Office;
Assist in ongoing training as needed to sub-grantee on IFES sub-grants and USAID financial regulations;
Assist in maintaining grant files and ensure their completeness;
Assist in facilitating regular communication with grantees, maintains cooperative partnerships between IFES and the grantees and other possible stakeholders;
Arrange and undertake site visits to assist sub grantees develop strong internal grant management capacities;
Provide weekly updates to the Grants Officer on grant activities status;
Assists in the development of and maintains the system of a database of grantees, including a tracking system that provides frequent updates on fund-flows, reporting requirements, audits, monitoring of contract deliverables, and budget revisions;
Assist in the annual work planning and budgeting process. Assists the Program team in the preparation and writing of progress and annual financial reports, annual work plans, status reports and other documents that may be requested by the HQ;
Assist in preparation of complete documentation for the awarding of the grant, amendments, terminations, close-out, etc. and
Perform other responsibilities assigned by supervisor.
Person Specification
In-depth knowledge and experience with USAID financial management, reporting requirements, and grant management procedures
A team player with strong analytical skills, flexible, quick-thinking and able to work well under pressure
Ability to take initiative and work with tight deadlines,
Strong communication skills both written and verbal,
Well-organized, resourceful with good planning and problem-solving abilities
Minimum Qualifications
Diploma in business administration, CPA Part 2 or a related field.
Minimum 2 years work experience in grants management of a USAID-funded project is a must.
2years of progressive financial management and accounting experience
Basic computer skills computer skills, particularly MS Office (MS Word, Excel and PowerPoint) and QuickBooks is required
