Job Purpose/Summary
Reporting to the Grants coordinator, Finance – AKU-IHD, the Grants Accountant will monitor the financial progress of research and programmatic grants by preparing grant budgets, developing grant financial reports, as per the granting agency guidelines and analyze variances. The incumbent will also work closely with the programmatic team to ensure financial compliance during the grant implementation. This position will also support grant audits and financial accounting for grants.
Key Roles and Responsibilities
Grant reports:
Work closely with the Grants Coordinator and program staff, to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipients/subcontracts costs are correctly captured.
Preparation of internal grants reports to be shared with the principal investigators as well as preparing donor reports as per their specifications and on timely and accurate basis.
Prepare invoices and requests for payments to funding agencies and reconcile grant expenses to funder reports.
Grants Budgets
Monitor sub-recipients by reviewing budgets and reimbursement requests for appropriateness, and ensure sub-recipients follow established administrative and financial policies, procedures, and sound business practices
Working closely with the Grants Coordinator and Principal investigators to ensure that all project activities are allocated accurate costs and are reflected on the project budget.
Ensure that the budgets are prepared in line with the AKU policies and granting agencies terms and conditions
Exercise judgement to ensure that all decisions relating to research grant management are made in accordance with relevant rules, legislation, and policies and to check that the university’s best interests are served by the decisions.
Building efffective communication strategies with a variety of stakeholders and colleagues to ensure that information exchanges are timely, accurate and useful
Grant External & Internal Financial Audit
Facilitate Internal and external grant financial audit.
Provide support documentation and explanations required by Internal and external auditors for grants
Grant-Budget Monitoring:
Review requisitions raised by the different departments to ensure spending is within the approved budgets
Ensure all requisitions are adequately supported and approved by the department heads
Ensure requisitions are done in a timely manner and charged correctly.
Documentation: Maintain efficient electronic and paper filing systems for financial records and submit required documents to relevant donors.
Relevant Qualifications and Experience
Bachelor’s degree in Business Administration/ Accounting or Finance
CPA/ ACCA qualification or equivalent
More than 3 years of continuous, professional experience in finance and accounting. Experience in Project management will be an added advantage
Excellent command of MS office, specifically MS Excel and MS PowerPoint
Possess great communication, presentation, and interpersonal skills.
High degree of accuracy, timeliness, and a very strong attention to detail.
Good People management skills
Team player and also able to work independently
Positive attitude towards work and other members of the team
Ability to work under pressure and with excellent problem-solving skills
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