Key Responsibilities:
Financial Management and Budget Monitoring
Offer financial advice and facilitation of project team to undertake activities
Ensure strict adherence to the approved budgets.
Ensure vendors are paid within the stipulated time
Ensure staff advances are properly managed
Analyse grant financial performance and advice management
Review grants procurement requests for budget availability and coding
Ensure assets purchased through donor funds are properly utilized and safe guarded
Monitoring and Compliance
Monitor Project expenses against the approved budget.
Reconcile timesheets with payroll for the project staff under grants.
Ensure donor regulations are adhered to for the assigned projects.
Support and coordinate grants end closure processes
Financial Reporting:
Preparation monthly site financial reports to the grant finance manager for consolidation
Prepare management reports for decision making purposes
Ensure monthly accrual of completed activities
Support and participate in year- end processes
Risk Management
Identify finance risks facing the grant and share with management
Support with implementing mitigation measures for the identified risks.
Support with internal and external audits done on the grant
Provide relevant information for audit responses
Follow up on implementation of audit recommendations
Provide and maintain grants financial information for safe custody and access
Administration
Ensure smooth and efficient running of the office facilities
Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants.
Ensure good storage of financial reports and records in line with the WVK and donor requirements
Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file
Other
Perform any other duties as requested by the supervisor
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Bachelor of Commerce, Economics, Accounting or Finance or related field
CPA Section 4
Minimum 2 years of relevant experience
Practical experience of using SUN system accounting Software is preferred
Advanced excel and analytical skills
Compatibility with WV’s Mission, ethos, policies and core values.
A team player.
Excellent verbal and written communication skills, good interpersonal skills.
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