Your Role
As the Global People Admin Assistant, you will be responsible for providing comprehensive administrative support, managing schedules, and helping to streamline daily operations. You may also be required to make travel arrangements and assist with other duties when required. To ensure success in this role, the ideal candidate will exhibit excellent organizational skills, be intuitive to the needs of managers, and work autonomously to provide customized administrative support.
What You Will Do
Leadership Team Support:
Maintain calendars of the Global People Leadership Team (GPLT), providing realtime scheduling support by booking appointments and preventing conflicts
Make travel arrangements, such as booking flights and hotels
Assist in preparing and organizing meetings, conferences, and events, including agendas, notetaking, and transcribing
Handle correspondence, emails, and phone calls on behalf of the GPLT
Collate and submit the GPLT’s expenses and reimbursements
Task Management:
Prioritize and manage tasks to ensure that deadlines are met
Help manage projects and initiatives by tracking progress and milestones
Conduct research and provide reports or summaries as requested
Confidentiality & Professionalism:
Handle sensitive information with the utmost discretion and maintain confidentiality
Maintain polite and professional communication
Anything else as required from time to time by the GPLT
What You Will Bring to KOKO
High school degree
Proven work experience as an Admin Assistant, Office Admin, Secretary, or Personal Assistant
Proactive, selfstarter with a willingness to roll up your sleeves and go the extra mile
Unquestionable ethical standards and integrity
Experience using office software such as Google Suite and/or MS Word, Excel, and PowerPoint; advanced typing and notetaking skills
Ability to manage internal and external correspondence
Excellent written and verbal communication skills
Exceptional interpersonal skills
Outstanding organizational and time management skills
Ability to work independently, prioritize tasks, and multitask effectively
Outstanding attention to detail and problemsolving ability
A professional and friendly demeanor
English proficiency
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