Position Overview
Our client in a real estate firm specializing in sales of land, residential and commercial properties is in-search of a Front Office Administrator dedicated to providing exceptional service to the clients, ensuring their real estate needs are met with professionalism and expertise. We are seeking a mature and experienced Front Office Administrator to join the dynamic team.
Key Responsibilities:
Greet and welcome visitors and clients in a friendly and professional manner.
Answer, screen, and direct incoming phone calls to the appropriate departments.
Maintain a tidy and presentable reception area.
Provide administrative support to the office staff and management.
Schedule and coordinate meetings, appointments, and conference calls.
Handle incoming and outgoing mail and deliveries.
Maintain office supplies inventory and order supplies as needed.
Assist clients with inquiries and direct them to the appropriate staff members.
Ensure a positive and efficient client experience from initial contact to follow-up.
Handle confidential and sensitive information with discretion.
Manage office calendars and scheduling to optimize workflow.
Coordinate and assist with office events and meetings, including preparing materials and setting up meeting spaces.
Perform general clerical duties such as photocopying, scanning, and filing documents.
Maintain accurate records and databases, including client information and property listings.
Assist with the preparation and distribution of reports and documents.
Qualifications:
Bachelors degree in business administration or related field.
Experience in the real estate industry is a plus.
Proven experience as a front office administrator.
Mature, professional demeanor with excellent interpersonal and communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
Ability to work independently and as part of a team.
Excellent time management skills and the ability to prioritize tasks effectively.
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