Financial & Stock Admin Assistant Credit Controller Executive Assistant

Financial & Stock Admin Assistant Job Responsibilities
Collecting all Creditor Invoices, preparing documents for payment and arranging for signature of cheques
Preparing all invoices for cheque payment
Scanning and sending payment support documentation for each cheque paid to Accounting section by email
Implement and maintain a filing system for all documents.
Attending to any queries from Accounting section
Ensuring that all VAT, Paye and other statutory returns have been prepared and submitted in good time.
On request attend to all VAT and other statutory queries that may arise .
Collating all Import and export documentation and forward these to Finance section (VAT, Freight,
Forwarding and Clearing and Insurance docs) (Eventually take this role of imports over from NXR or Vanguard)
Ensure that Vanguard/NXR monthly expense loan account invoices are received by no later than 25th of each month and to follow up when these are not received. (Rent statements etc)
Debt Collection 
Making sure that all Invoices and Statements are correct
Ensuring all statements and Invoices are sent to Customers on time
Keeping all Customer information up to date and correct on the Pastel system
Collecting outstanding money from Customers
Escalating Customers who are overdue to Management for assistance in collecting outstanding debt
Assistance with Stock management
Assist with checking of new stock received.
Assist with regular stock take counts and general stock management.
Assist with packing and return of surgical kits for Surgeons.
Providing back up support on request for surgeries done over weekends and after hours.
Qualifications for the Financial & Stock Admin Assistant Job
Relevant Degree
3 yrs relevant working experience in similar role
go to method of application »