Under the guidance of the EU Special Representative and her Chef de Cabinet, the Financial and Administrative Assistant will:
General organization of the office, planning of meetings, appointments with high-level personalities in the Government and other organizations and missions.
Prepare and regularly update the list of activities (Missions,meetings,contact lists and the inventory)
Organisation of conferences and logistics arrangement.
Drafting, photocopying, distribution and filing of official notes and other correspondence;
Organization of mission travel for the team members based in Kenya and those who to Kenya (flight and hotel bookings, preparation of mission files.);
Respond to queries and draft complex correspondence and e-mail follow up in a timely and effective manner;
Preparation of the monthly budget (including salaries and DSAs, running costs);
Operating with the office petty cash and bank account. Prepare and execute financial transactions;
Monitor carlogs,car expenditure as well as calculate Driver’s overtime ;
Control and keep records of all expenditure of EUSR and the Nairobi team
Submission of monthly expense reports for all office expenditure in the relevant format and within the established deadlines to the Financial Officer in Brussels;
Follow up on office and security equipment, furniture and stationery procurement processes;
Perform any other tasks to help fulfil the mandate of the EUSR for the Horn of Africa as requested by the EUSR or his/her Chief of Staff.
Qualifications and Experience
Bachelor or Master’s degree in relevant discipline with at least 5 years of experience.
Proven skills in Finance and Administration
Ability to work independently and to operate in a small team.
Excellent verbal and written skills in English.
Previous working experience with an institution or mission of the
European Union would be an asset.
Please mention in the email subject ‘Fin/Adm Assistant Nairobi’
Apply via :
