Job Details
Industries: FMCG (Fast Moving Consumer Goods Sector)
Responsibilities
Cash / Bank
Daily checking Bank online transactions, posting cheques reversing returned cheques and following up with concerned sales staff for replacement.
Daily, weekly and monthly bank reconciliations
Follow up on outstanding issues with bank
Initiating bank transfer instructions for sign off.
Assets / Stock
Fixed Asset Register – in-putting new purchases, custody of register and updating of depreciation
Stock Asset account – Adhoc stock take. Reconcile physical stock in warehouse and vans against financial system
GIT account – monitoring stock in transit. Making the relevant entries on receipt of invoices and payment on purchase, clearing and receipt of goods to warehouse. Closing GIT on arrival of stock to warehouse
Monitoring actual cost vs budget and making adjustment in the books on receipt of full consignment to warehouse
Manage GIT supplier accounts ie Product supplier, clearing and forwarding agents and external warehousing.
Procurement / Accounts Payable
Responsible for overall reports and management of A/P up to, including and together with the PA; Ensure that amongst others, the below responsibilities are efficiently, effectively and accurately fulfilled.
Ensuring duties and taxes are paid and that demurrage costs are not incurred as a result of payment delays.
Timely payment of Heineken supplier to avoid disruption of supply and minimize complaints
Reconcile monthly suppliers’ statement.
Observe the credit periods / limits
Payment when the bills fall due.
Accurate payment to the suppliers
Controlled costs
Adherence to SLA
Ensure procurement procedures are followed – check when paying
Ensure budgets / limits are adhered to.
Assist in Monitoring monthly usage of the supplies and advise accordingly
Keep an inventory records for the motor vehicle spare parts and reconcile on monthly basis.
Monitor costs as stipulated in the supplier’s contract.
Review the renewal period of the contracts.
Check Purchase Orders prepared by the payable accountant to ensure they are accurate and ensure they are approved by the Supply Chain Manager
Issuing Purchase Orders on approved quotations for major suppliers
Accounts Receivable
Responsible for overall reports and management of A/R up to, including and together with the PA; Ensure that amongst others the below responsibilities are efficiently, effectively and accurately fulfilled.
Confirm details, reconcile and post Salesmen and Agents daily reports
Daily balance VAT and ETR machines and exception report
Accounts receivable report for weekly sales meeting
Account receivable reconciliation and follow up for overdue accounts to be regularized.
Issuing credit memos which should be approved by the Financial Accountant
Issuing statements to customers
Monthly sales ledger reconciliation with output VAT
Audit and spot check on open invoices from field visits periodically
Ensure timely Collection of outstanding debts
Production of Financial Reports & Management Accounts By the 3rd of Every Month
P&L
Balance Sheet
Receivables ageing Analysis
Payables ageing analysis
Sales by Item analysis
Cash flow statements
Budget Vs Actual statements
Management accounts etc
Payroll & Wages Report
Prepare monthly Payroll by 11th of every month
Wages summary and payment
Other
Bank agent for collection of cash, statements and any other correspondence
Back up of Finance ERPs
Participate in Internal and External Audit
Ensure all statutory are filed on time
Produce weekly Bounced cheque report for the staff meetings
Any other assignment by the management
Job Requirements
University Degree B.com (Finance/Accounting Options)
CPA(K/U/T)
Minimum 3 years experience in a similar position
