Job purpose:
He/ she will support the HSDSA CLUSTER 1 Project in Western region in financial management, cost analysis and reporting on project activities and resources
Key responsibilities
Finance Management
Review & process requisitions ensuring timely payments
Prepare projects’ monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account from HQ
Prepare bank reconciliations, debtors and creditors reconciliation
Timely posting of data in Navision accounting system
Ensure proper book keeping maintaining accounts payable and accounts receivable
File payment vouchers, receipts, stamp them paid and follow up on any issues raised during internal audit
Prepare reimbursement invoices and send them to the donors on a timely basis as stipulated in the donor agreements
Ensure proper petty cash management
Enforce compliance to finance, procurement and administration manuals in the region
Finance Management
Review & process requisitions ensuring timely payments
Prepare projects’ monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account from HQ
Prepare bank reconciliations, debtors and creditors reconciliation
Timely posting of data in Navision accounting system
Ensure proper book keeping maintaining accounts payable and accounts receivable
File payment vouchers, receipts, stamp them paid and follow up on any issues raised during internal audit
Prepare reimbursement invoices and send them to the donors on a timely basis as stipulated in the donor agreements
Ensure proper petty cash management
Enforce compliance to finance, procurement and administration manuals in the region
Budgeting and budget monitoring
Take part in proposal development and support the team in budget preparation
Ensure proper budget implementation to ensure adherence to budget lines
Maintain a 4% budget variance
Reporting
Prepare western projects’ budget variance reports and share with the finance manager by 26th of every month in preparation for Organizational Management Team meetings.
Prepare monthly financial reports (MFRs) for all the HSDSA CLUSTER 1 project and submit to Finance & Grants Manager by 2nd of every month.
In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
Ensure western region reports are sent to the donors on a timely basis.
Facilitate timely submission of DA1 forms to PATH on a monthly basis
Audit and Audit Processes.
Facilitate donor reviews and resolve any queries arising from the review.
Facilitate annual project audits for the region where applicable.
Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.
Resource Mobilization
Take part in resource mobilization through participation in proposal development with other program staff.
Education
Bachelor’s degree in Finance/Accounting or other business-related degree
CPA Finalist
Certificate in Project Management will be an added advantage
3 years working experience in a USAID/SIDA funded project
Excellent computer knowledge in Microsoft Navision
Experience and Abilities
Ability to set priorities, organize time efficiently and work independently on several tasks simultaneously.
Demonstrated ability to work in a team with other finance, grants and accounting staff.
Knowledge and skills
Excellent computer knowledge in Microsoft Navision
Strong financial reporting skills
Strong analytical skills
Desirable skills
Skilled at and passionate about supporting the use of data for decision-making, strategizing and course correction
Experience with using supportive approaches to building capacity of fellow colleagues to accurately record, document, report and use data Team building skills
