Length of Contract: 2 years
Job Responsibilities:
Carry out partner assessments and monitoring as detailed in the SRFM Policy for the assigned partners including preparation of assessment and monitoring reports highlighting capacity building needs or other areas that require management’s attention.
Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.
Ensure setup and maintenance of all data required for processing financial transactions for assigned accounts in Oracle ERP Insight financial accounting package.
Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
Support in the preparation of and analysis of donor reports and other financial reports for various internal and external stakeholders.
Support in the budget preparation including review of new project proposals for internal & external submission.
Prepare, monitor, alert the program manager, facilitate, and manage the process of closing expiring grants within the ninety (90) days period as required in the grants closure period.
Ensure the integrity and quality of the data in the CPs Project financial database including and not limited reviewing, analysis of various account and alert relevant staff of any irregularities.
Support in the preparation of the monthly Budget Comparison Reports (BCR) and Inception to date reports (ITD), respond to any queries from programs relating to the BCR report. In addition, preparation of finance indicators reports on monthly basis alert management on any exceptions and make recommendations as appropriate.
Gateway Support for Kenya and Somalia ensuring timely uploading of subrecipients assessment & monitoring reports and updating of the relationship monitoring schedules as appropriate.
Monitor disbursement/receipt schedules, alert relevant staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management.
Provide technical assistance and capacity building for staff and partners, including interpretation of policies, setting up of systems, trouble shooting and resolution of outstanding issues.
Evaluate and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.
Prepare various, periodic, and ad hoc financial reports, as needed, and perform variance analyses to assist with decision-making and proper management of financial resources.
Provide information to subrecipients and staff on financial accounting policies and procedural compliance issues and contribute to capacity strengthening.
Perform assigned treasury (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.
Travel Required At least 40% of time
Personal Skills
Excellent analytical skills with ability to detect and report inconsistencies
Conscientious, accurate and thorough with great attention to detail
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Proactive, resourceful, solutions oriented and results-oriented
Teamwork and ability to work collaboratively
Preferred Qualifications
Familiarity with the relevant public donors’ regulations a plus.
Proficient in Excel and experience with Word and PowerPoint. Knowledge of Oracle Enterprise Resource Planning (ERP) Accounting package or similar financial reporting software is a plus.
Key Working Relationships:
Supervisory: None
Internal: Finance Manager, Deputy Finance Manager, Finance Staff, Project Managers and Officers
External: Partner finance & staff, public donors & representatives
Qualifications
Typical Background, Experience & Requirements:
Education and Experience
B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
Minimum of three years’ experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.
Knowledge of the relevant public donor regulations preferred.
Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of Oracle ERP financial accounting package or similar financial reporting software preferred.
Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
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