The Finance Officer will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems. The Finance Officer will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting, accounts receivable/payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues.
KEY DUTIES & RESPONSIBILITIES
Cash Management:
Initiates wire requests for field project implementation in accordance with DAI schedule.
Record all financial transactions in Field Accounting System (FAS) or FERs on a daily basis.
Ensures the safeguard of bank checks, cash receipts, and petty cash
Receive and verify suppliers’ and consultants’ invoices along with justification documents.
Verify expenses for accuracy and project accounting codes.
Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
Upload the FERs to Oracle based on DAI’s schedule.
Upload the FERs to Dolphin accounting system on monthly basis.
Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
Maintain an accurate filing of payment vouchers and other financial documents and perform regular spot audits on project’s financial files.
Ensure backup documentation is scanned and uploaded to relevant system according to set deadlines.Salary Calculation and Disbursal:
Ensure that the employee profiles are up
QUALIFICATIONS
Bachelor’s degree in accounting, finance, or other related fields required, advanced degree in the above listed areas highly preferred.
Minimum 7 years of relevant working experience.
Computer literacy and demonstrated proficiency with Microsoft Officeprograms.
Experience working with donor-fundedprograms.
Demonstrated communications, writing, and presentation skills.
Strong teamwork skills, as well as effective cross-cultural interpersonal skills.
Fluency in Swahili
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