Station: Head Quarters
Reporting to: Executive Director
Term: 5 years fixed term
The Position: The Finance Officer, reports to the Executive Director (ED) and will perform the primary day-to-day responsibility for Planning, Implementing, Managing and controlling financial-related activities of the Food Security and Climate Change Adaptation (FOSSECA) project, other Projects and ADS-NRR as an Institution in consultation with the ED.
Key Responsibilities
Provide leadership in development for the continuous evaluation of FOSECCA project financial objectives
Ensure credible and accurate ADS’s financial statements by providing timely and accurate analysis of organisation financial trends, costs, revenues, financial commitments and obligations for the projection of future revenues and expenses
Assist the ED and HR in developing, implementing and managing a comprehensive job cost system
Direct and oversee ADS’s Finance and Accounting functions in consultation with the ED
Ensure all statutory and non-statutory deductions are made properly, promptly and remitted to the respective authorities as required by law
Evaluate and advise on the impact of ADS long-range planning with financial implications and propose appropriate strategy(ies) and regulatory action
Establish and maintain a strong relationship with ADS management team to ensure full range projects delivery
Advise the Management Team on all matters with financial implications to the organization
Advise management on processes for financial forecasting, budgets, consolidating and reporting to the organization
Provide recommendations to strategically enhance financial performance and business opportunities for ADS North Rift
Ensure effective internal controls are in place, compliance with the Generally Accepted Accounting Principles (GAAP) and applicable financial regulations and rules for financial reporting and compliance to tax reporting.
Coordinate all external audits. Ensure that recommendations as well corrections identified are implemented
Ensure that the Organisation complies with all legal and regulatory requirements
Ensure that the audited accounts are tabled before the board and respective funding partners promptly as scheduled
Ensure that the audited accounts are filed with the registrar of companies on a timely basis.
Monitor ADS overall liquidity and cash flow position and advise management on a timely basis
Ensure the ADS Asset Register is up to date
Ensure monthly, quarterly and yearly financial reports including monthly bank reconciliation are done on timely basis and presented to the ED for approval and signing
Maintain and share monthly management accounts and management information with the appropriate managers and budget holders for monitoring and management control.
Required Qualifications
Professional qualification such as a Certified Public Accountant (CPA) or its equivalent
Be a member of the Institute of Certified Public Accountants of Kenya (ICPAK) or Association of Chartered Certified Accountants (ACCA), in good standing
Bachelor’s Degree in Finance or Accounting
At least 5 years’ proven work experience in progressively responsible financial leadership roles(s), audit or management of donor funds at a senior position.
Must meet all requirements of chapter 6 of the constitution– Clearance Certificate from HELB– Tax Compliance certificate– Certificate of Good conduct– Credit bureau clearance certificate– EACC clearance
Master’s Degree in Finance or Business Administration is an added advantage
Personal Attributes / Competencies
Excellent analytical and numerical skills
Attention to details
Ability to manage a variety of large tasks with competing timelines and priorities
Strong interpersonal skills; ability to communicate effectively at all levels of the organization and with clients and co-workers at remote locations
Strong problem solving and creative skills; ability to exercise sound judgment and make decisions based on accurate and timely analysis.
High level of integrity and dependability; results oriented
Sound knowledge of accounting systems and procedures – relevant knowledge and experience in preparation of donor reports
Willing and able to make and execute hard decisions – own the process, own the strategy, own the outcomes
Other Skills & Abilities
Practical experience in computer applications (MS Office and Internet use)
Proficiency in Information Technology (IT) Financial Management Systems and Software applications i.e. QuickBooks
