Job Description
The Position: Reporting to the Senior Manager Finance & Administration, the Finance Officer will support the mission, goals and operations of the Catholic Medical Mission Board (CMMB) in Kenya through the provision of accurate, complete and timely professional financial services.
Job Responsibilities
Provide guidance on and implement CMMB’s financial policies and procedures and donor compliance requirements
Ensure that all accounting transactions are processed accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting system
Support the monthly preparation of the financial accounts and their timely submission to New York; and ensure the integrity of the intra—company account
Assist in the financial management and compliance activities of assigned grants/projects and office operational activities to include:
Formulation and monitoring of project budgets and expenses;
Examination and verification of payment schedules, purchase, orders, work orders, consultant agreements, expense reports and travel advances for accuracy and evidence of authorized approval authorities;
Preparation of vouchers, cheques, Mpesa and EFT payments and processing of allocations (ie salaries) based on proper supporting documentation, authorized approval authorities and budget availability;
Invoicing/tracking of accounts receivable and cash receipts;
Monitoring of project cash flows, and preparation requests for cash advances;
Reconciliation of petty cash accounts
Liquidation of employee receivables in line with manual records/expense forms from staff
Preparation of donor and compliance-related reports;
Conducting site visits and training of project staff; and
Timely project liquidations and quarterly/end of project financial closeouts
Ensure adherence to CMMB indirect cost recovery policy and the transparent and timely calculation and allocation of shared direct costs
support in the management of project and organizational assets
support the review and revision of sub grantee agreements and budgets
Assist in the management of the accounts payable and receivable functions
Assist in the preparation of bank reconciliations
Assist in the review/preparation of payrolls to include accuracy of salary payments and related statutory/payroll deductions, and their timely remittance to staff and vendors (ie PAYE, NHIF, NSSF, SACCO, various insurance companies)
Support partner and annual audit preparations
Ensure all financial assets are adequately safeguarded and all financial documents are securely filed
Ensure availability of accurate, complete and timely financial information for decision making purposes by senior management
Assist in other program implementation activities and miscellaneous finance duties as required and assigned by the Senior Manager Finance & Administration
Qualifications:
Bachelor Degree in Commerce (BCOM) or Business Administration majoring in accounting or Finance
Professional Accountancy Qualifications (CPAK/ACCA)
Minimum of (3) years of accounting experience in a similar capacity working with an international NGO on donor funded project projects
Possess a high degree of integrity, and a strong commitment to CMMB’s mission
Demonstrate strong inter-personal skills and the ability to transfer knowledge and visit project sites
Ability to function as a collaborative team player
Proven written and verbal proficiency in English
Hands on application of Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Abila (Sage) accounting software preferred
Knowledge of MPESA Bulk payment System
