To support the Global Finance team in the effective delivery of financial support to the DNDi Eastern Africa Regional Office (DNDi EARO) activities and in the implementation of the global finance control strategy , with a strong emphasis on accounts management and control, compliance and reporting activities.
Responsibilities
Accountancy and Cash management 50% – ensure all financial obligations are settled on time and the production of accurate, complete and timely accounts for the DNDi Eastern Africa Regional office in compliance with DNDi internal accounting principles and procedures.
In liaison with the Finance Officer, ensure all supplier payments, per diems, advances, salaries and statutory obligations have been approved and settled on time and adequate funds are available to meet our obligations.
Co-ordinate timely monthly, mid and end-year closure of accounts according to DNDi accounting principles and procedures ensuring consistenct and accuracy.
Overall responsibility for ensuring accuracy, completeness and timeliness of accounting information in Business Central.
Supervision and review of accounts reconciliations, payables and staff advance accounts.
Lead the monthly review and posting of staff time charges and subsequent payroll reconciliations.
Oversee the periodic review of Fixed assets register and the Fixed assets donor reporting requirements.
Lead the implementation of accounting system and process enhancements to improve the efficiency of the Finance team.
Lead the development of bi-monthly cash forecasts to HQ to support the adequate funding of ARO activities.
Global Accountancy 30% – support the Head of Accountancy in the implementation of the global accountancy strategy with regards to consolidation, capacity building and process and tools enhancements.
Support and oversee the implementation of the Global Accountancy objectives, including digitalization and standardization of accountancy process and tools across the regional offices
Provide critical capacity building support to the accountancy team including mentoring and coaching, peer review and training initiatives.
Participate in Global Finance initiatives such as revamping and maintenance of Finance SharePoint sites
Review and update the global accounting policies and processes supported by annexes for local specific rules if deviations from global rules.
Develop and maintain KPI’s to monitor the accounting performance
Follow up on the global mid-year and year-end closing
Support the DRC office by providing adquate support in case of any gaps (Continental support) and implement accountancy reviews when necessary
External Compliance 10% – ensure compliance with local statutory laws and legislations through:
Ensuring all statutory tax obligations (e.g. payroll taxes, income tax, WHT and WHVAT) are filed and settled on time.
Supporting the filing of annual returns and financial statements with the Registrar of Companies.
Supporting the global, donor and local financial audits by ensuring the auditors have the required information necessary to complete the audits within the set timelines.
Partner management 10% – management of a select number of implementing partners across budget setting, financial reporting, compliance and capacity building and ensuring the implementation of Good Financial Practices (GFP) by partners.
Reviewing budgets submitted by DNDI partners to ensure all activity costs are captured and are in line with the action plan.
Ensuring quarterly financial reports are submitted on time and are in line with GFP principles.
Conducting compliance visits to partners and provide reports to help identify challenges and issues encountered by partners in implementing their contractual obligations.
Participate in providing trainings and technical assistance to partners on a one to one basis and/or in workshops.
Reporting line & Interactions
Finance Manager reports to Head of Accounting.
Experience and Education
Master’s degree or equivalent
CPA (K) or equivalent
Minimum 8 years’ relevant experience with at least 4 years in a similar role
Proven ability to work effectively in a team environment and matrix structure
Working experience with accounting software like Microsoft Dynamics ( Navision, Business Central )
IT Knowledge especially in MS Office applications (Excel, PowerPoint, SharePoint and Word)
Strong sense of organisation and rigour, with good communication skills
Previous experience in an NGO and/or clinical research setting is a plus
Apply via :
careers-dndi.icims.com
