Key activities & responsibilities to achieve this objective:
Responsible to ensure that all expenses are relevant to the activities implemented and are according to existing allocate financial resources.
Responsible to ensure the timely, precise and transparent monthly financial reporting to Action Against Hunger Head Quarter.
Responsible to ensure the timely, precise and transparent financial reporting according to the periodicity, format and rules agreed in the contracts.
Ensure that donors` rules are always respected.
Responsible for managing cash and bank accounts in the Nairobi office according to Action Against Hunger, national and donors` procedures.
Ensure that the Nairobi office running costs are proportionate to the volume of activities of the projects.
Responsible for re-charges to Action Against Hunger USA missions and other Action Against Hunger HQs for expenses incurred by Nairobi office on their behalf
Activities:
Check that all expenditures are authorized, related to budgets, reasonable; justified (quality of the invoices/receipts, description, etc.); entered in the accountancy (accounting/budget codes, etc.).
Proper allocate shared costs.
Supervising the filing of the accountancy (both chronological and financial per budget).
Sending comments/questions to Nairobi office staff about irregularities in accountancy and making sure to get feedbacks and that issues are addressed.
Compile and timely send monthly reports to HQ: (saga, treasury sheet, burn report, class 4).
Prepare documentation, and facilitate the internal and external audits.
Signing and controlling the orders forms (quotations etc.) before writing the cheques.
Cash control and checking bank reconciliation.
Study and be informed about clauses of contracts with donors, changes in procedures for reporting and requirements of donors.
Inform the Head of Office and be vigilant about any possible financial risk ranging from over/under expenditures, potentially ineligible expenditures, need for renegotiating budgets.
Identifying structural weakness and propose for administrative/financial improvement in the NAIROBI OFFICE. Share recommendations with Head of Office Nairobi (HOO-Nairobi) and Regional Finance Specialist (RFS)
Objective 2: Budget Management & monitoring
Key activities & responsibilities to achieve this objective
Providing inputs during budget formulation
Compile Monthly Budget Follow-ups (BFU), distribute to relevant staff highlighting issues lies over/under expenditures or incorrect posting.
Participating in budget review exercises
Requirements
Required Qualifications and Professional Experience
BA or BSc, or the equivalent, in accounting, finance or another relevant field.
CPA or ACCA or CIMA finalist
10 years’ finance and management experience including 5 years’ experience managing grants (USAID/EU funded projects preferred).
Experience working for an international NGO.
Apply via :
apply.workable.com
