Job Summary/Responsibilities:
FHI 360 is seeking a Finance Manager for a Centers for Disease Control and Prevention (CDC) Global Health Security (GHS) Grant for Kenya that has the general objective to provide technical assistance to the Kenya Ministry of Health Division of National Public Health Laboratories(NPHL), National Blood Transfusion Service (NBTS), and relevant county Health departments to strengthen HIV/TB laboratory systems and the provision of safe and adequate blood supplies to public health facilities offering antiretroviral therapy (ART) services and the HIV/TB national referral laboratories.
Recruitment is contingent upon successful award of the project and the selection of the final applicant is subject to donor approval.
Basic Function:
In general, responsibilities include managing the award budget for the project and preparing financial reports for submission to CDC. The Finance Manager will also ensure that funds expended are compliant with FHI 360 policies and U.S. Government (USG)/CDC regulations and policies. The candidate will work closely with the Finance Director based at various FHI 360 regional and local offices and at the project headquarters in the United States. This position reports to the project PI. The position will be based in Nairobi, Kenya.
Essential Job Functions: Duties and Responsibilities:
Oversee project operations including human resources, logistics, procurement and accounting/finance.
Create and maintain up-to-date financial tracking system.
Liaise with the donor program management team.
Maintain proper documentation for all office and project expenditures.
Liaise with vendors and other service providers and ensure that invoices are verified and submitted on a timely basis.
Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that the program has all the necessary funds for the operations.
Review purchase orders and required supporting documentation and consult with the team leader for approval, prior to issuance of the purchase orders within agreed-upon thresholds.
Create and submit monthly financial reports.
Create regular financial tracking reports to monitor project spend against the approved budget.
Maintain office records as needed.
Design and implement office financial policies, standards, and procedures in line with FHI 360 policies and the U.S. government.
Provide input to the preparation of project budgets.
Review staff expense reports and supporting documentation and after approval arrange prompt payment.
Monitor time spent by project staff and advise the technical Lead/Principal Investigator (PI) if time is not being charged and spent according to the approved project budget.
Assist the PI and country leads with the hiring of project staff.
Provide human resources support to project staff and ensure that all HR policies of FHI 360 and the local HR manual are adhered to.
Advise project staff on USG/CDC requirements and provide training on financial management, record keeping, operational systems and policies as needed.
Minimum Requirement Standards:
Bachelor’s degree in accounting, finance or related field with 5-8 years of accounting and budget management experience. Master’s degree preferred.
Familiar with USG rules and regulations, and experience in a similar position on a USG-funded project preferred. CDC experience is a plus.
Experience working with an international non-governmental organization preferred.
Demonstrated expertise in all aspects of project finance management including demonstrable skills in management of sub awardees.
Significant, demonstrated experience in managing donor funds.
Strong working knowledge of USAID financial management policies, procedures and practices.
Must have demonstrable hands-on experience with an accounting system and high-degree of competency in MS Excel and other accounting packages.
Strong working knowledge of USAID or CDC financial management policies, procedures and practices.
Excellent communication skills in English required and proficiency in Swahili is an added advantage.
Must be a Certified Public Accountant (K).
Proficient in MS Office (Word, Excel, and Outlook)
Preferred Qualifications:
Detail-oriented and highly organized.
Experience completing a variety of financial tasks by establishing priorities and working in a fast-paced office environment, under pressure and against numerous deadlines.
Ability to work independently and as well as part of a team.
Excellent organizational skills, including task and time management.
Impeccable business ethics, including the protection of confidential information.
Supervision
May supervise 1-2 junior staff
