Responsibilities
Cash & Bank payments processing
Maintaining both Kshs. and USD petty cash at the set limits and take responsibility of any cash differences arising.
Ensure that there is sufficient petty cash at all time for both Ksh. and USD for smooth operation
Ensure all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart
Preparation of petty cash spreadsheets to upload stage ready for review by SFO at the end of the month.
Ensure that a supervised petty cash counts are performed every Friday.
Critical monitoring cash float given to the regional, TU unit and Admin.
Devise a cash replenishment schedule to minimize weekly bank visits
Ensure authorized receipts are correctly coded and issued upon receipt of monies.
Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
Stamp ‘PAID’ including cheque number on all such documents once payment has been processed
Reconciliation of USD bank account and preparation of spreadsheets to upload stage ready for review monthly.
Filing
Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details.
Preparation of excel and SUN journals, ensuring these are fully supported and ready for review before upload
Other
To act as a bank agent.
Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
Work closely with Finance Interns/Volunteers and train them on finance policies and procedures
Assist in preparation of grants accruals at grant close out
Preparation of corrective journals and assisting in loading of journals as and when required
Any other duties as may be assigned by supervisor.
Qualifications
A bachelor’s degree in Finance/Business Administration with minimum CPA II qualification
Required Experience & Competencies
Work experience in a similar position.
Knowledge in Excel
Knowledge of SUN accounting software applications is an added advantage
