ACTED Kenya
ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local governments and community peace committees to promote social cohesion and integration.
You will be in charge of
1.Contribute to ACTED Compliance and Accountability
Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager.
Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements
Suggest update and improvement of ACTED’s procedures in link with the CFM;
Support to external audits preparation.
2.Control of Monthly Internal Reporting tools
Accounting (PRATIC) review – between the 10th and the 15th
Check that :
the financial flows are lettered on a monthly basis in SAGA
flows cross-countries (including HQ) are well cross-referenced before local salaries payments
the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA
Finance TITANIC review – between the 10th and the 15th
Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables;
Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer;
Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU;
Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level;
Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section);
Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level)
Fill the TITANIC follow-up
Cost Control – between the 10th and the 15th
Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo);
Upon request of the CFM, conduct market surveys;
Prepare a monthly Finance Control Report
HR TITANIC – between the 25th and the 30th
Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.
3.Provide support to the daily tasks:
Preparation of Budgets
Draft of Financial Sheets
Preparation of Financial Reports
Midyear and Annual Accounting Closure
Archiving
Expected skills and qualifications
Msc in Administration, Business Management or equivalent.
Finance and accounting skills required
Willingness to undertake serious responsibility and manage stress efficiently
Excellent communication skills, including advanced written and oral English
Conditions
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances
Send your application (CV + Cover Letter) to jobs@acted.org Ref: FI/KEN
Apply via :
jobs@acted.org
