THE ROLE
The Finance Coordinator – Partner & Payables will support the provision of financial and grants management functions and ensures compliance with Plan policies, procedures and donor requirements at the SSC level.
The post holder will report to the Senior Finance and Grants Coordinator. In liaison with the Shared Service Centre (SSC) will offer team support in the implementation of grants and sponsorship budgets in the Kenya Country office, MEESA Regional Office and other Plan offices globally.
MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS
Reports to – Senior Finance and Grants Coordinator
Key relationships
Internal
Senior Finance and Grants Coordinator
Finance and Grants Manager
Shared Service Centre Team
Program team members
Country Office Operations teams
Human Resources team
Risk and Compliance team
External
External auditors
Bank officials
Service providers
Partners organisations
Level of contact with children
Low contact: No contact or very low frequency of interaction
PHYSICAL ENVIRONMENT
Typical office environment with periodic travel (10%) to program units and Partners organisations.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Payment Processes-20%
Review financial transactions for completeness and submit for approval.
Receives & reviews all fully approved bank payment requests for completeness, process in SAP and upload them on NBOL/bank for approval.
Review all partner advances requests, process payment and subsequently process partner advances liquidations in SAP advances module.
Prepares bank payments related JVs
Processes fund requests for all approved travels and subsequent liquidations as per Plan policies
Monitors MPESA float and initiates timely replenishment
Issue remittance advices to payees
Reconciliations (10%)
Prepares monthly reconciliations and analyses of receivable GL accounts
Analyse and clear all open items in receivable and tax ledgers.
Period-End Processes (20%)
Timely filing all the relevant documents
Review transactions postings and prepare correction journals for errors before period closure.
Prepare adjustment journals for accruals, expense prepayments and redistribute support costs to projects.
Prepare allocated financial reports on monthly, quarterly and annual, including adhoc reports
Support audits in providing and support and explanations for sampled transactions.
Posting of apportioned costs and allocated SSC costs to the respective entities
Posting of Nrgrant Journals and recharging of GH expenses monthly
Coordinates all Audit requirements and reports.
Ensure that all financial documents are properly filed for easy retrieval
Intercompany Processes-25%
Analyse inward recharges and allocate the charge codes and initiate queries for unsupported recharges.
Process inter Company transactions and ensure reconciled with different countries/IH.
Initiate queries for unsupported recharges, follow up on outstanding items and prepare monthly status report.
Grants and Partner management -20%
Review of partner liquidations/expenses and prepare projects reports on monthly, quarterly and annually, including adhoc reports
Prepare fully costed budgets for grants and modification to budgets
Prepare project outlines for grants in SAP
Support in partner visits and expenditure verification exercise and report on findings.
Upload and create budgets for Partners on SAP
Support program Audits for the partners.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
LEADERSHIP COMPETENCIES
Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
Creating a climate of trust inside and outside the organisation by being open, honest and transparent. Holding myself and others to account for decisions and impact on others. Doing what I say I will do. Working effectively with others, inside and outside the organisation, including sponsors and donors. Actively supporting colleagues, helping them to achieve their goals. Coming together with others to create and implement solutions in teams, across Plan International, with children, girls, young people, communities and our partners.
Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential.
Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development
BUSINESS MANAGEMENT COMPETENCIES
Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security.
Managing activities and resources including skills in planning and organising, financial and project management.
Managing people and information including skills in communication skills, both speaking and writing, and digital working, including personal digital skills.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
Bachelor’s Degree in Finance/Accounting related courses.
CPA (K) or other professional qualification in accounting.
4 years relevant accounting experience preferably in an INGO
At least 2 years’ experience at supervisory level
Thorough knowledge of finance processes, systems and principles.
Well versed in computerised accounting applications.
Qualifications/ experience desirable:
Previous experience in usage of SAP or any major ERP system
Attention to detail and analytical skills.
Facilitation and training skills
Good communication (written and spoken), and interpersonal skills.
Ability to work and interact with others at all levels
Excellent planning, management and coordination skills
Languages required
Excellent written and verbal communication skills in English.
Knowledge:
In-depth knowledge of finance processes, systems and principles.
Experienced and knowledgeable in Grants management
Good Knowledge of major donors’ compliance requirements
Proven ability to support program teams during budgeting and reporting
Skills:
Ability to work and interact with others at all levels
Hands on experience and skilled in usage of SAP or Major ERP system
Builds capability on financial management by coaching colleagues, partners and sharing knowledge in networks
Strong analytical skills
Excellent planning, management and coordination skills
Ability to communicate clearly and effectively
Behaviors:
Role model our values and behaviors both internally and externally.
Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
The ability to build collaborative working relationships
Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy
Communicates effectively at and with a range of appropriate styles for different audiences
Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management
Apply via :
al.org
