Overall Responsibilities
Responsible for maintaining of Donors Budget file along with proposal, accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties.
Detailed Duties & Responsibility:
KEY ROLES/RESPONSIBILITIES
Reporting Structure
· Ensure that the reporting structure that IRK is following, is giving correct, up to date records.
· Ensure that IRK send the report to HQ and to the donor on timely and systematic manner.
· Ensure that IRK management receive the reports on time, for better decision making.
· Timely cross charging of monthly salaries and uploading on the system
Donor Reporting
· Prepare accurate and timely financial reports for the donor.
· Prepare the time to time reporting requirement for the donor.
Head Quarter reports
· Preparation of Monthly and Quarterly reports for HQ as well as other donors.
· Any report that HQ require from time to time.
Budget Vs Actuals
Management of the BVAs, so that they are shared with staff on time.
Coding and Budgets in AX and vouchers.
· Responsible for timely entering of the budgets to AX and make changes from time to time.
· Make sure that the coding are correct and there is no variance in the report between budget and the actual expenditure and circulate email to manage this.
Preparation of the budget for the proposals.
Responsible for drafting the budgeting for the new proposals and make any changes to it.
Audit- Assistant function
Assist the Finance Officer-Operations during Programme audit.**
· Supervise the work of finance assistant
· Assist the Finance Manager during programme Audit
Knowledge Skills, Abilities & Qualifications:
· Good mental and physical health
· University degree in Accounting, or business administration with Finance Option. Preferably ACCA part I,II and III completed.
· Extensive experience of working for an International Humanitarian and Development Organization.
· Experience of preparing various accounting reports
· Excellent oral and written communication skills in English
· Hands on experience with ERP and other financial software.
· Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations.
