Overall purpose of the role:
DRC is seeking a dynamic and self-motivated individual to be a key member of BORESHA Project Management Unit (PMU) and contribute to ensure overall planning, implementing, and managing of the project, and assure progress towards achieving project goals and objectives. Based in Nairobi, with 20% travel to the field locations in Kenya, Somalia and Ethiopia, the Finance Coordinator supports in day to day routine financial duties, review of budget/budget modifications and is the lead finance focal point for the PMU, Project Steering Committee, Technical Working Group and also acts as Technical Focal Point to all field operations from the three consortium members across all locations.
The position is based in Nairobi (Kenya) and opened to national applicants.
The role will have the following key responsibilities :
Working with the Partnership and Sub-Award Coordinator, lead on assessing partner finance capacity and the development and delivery of finance capacity strengthening initiatives;
Along with financial capacity strengthening initiatives provide technical assistance to Consortium and Implementing Partners as necessary to achieve and maintain high standards of compliance;
Ensure the proper systems (process and tools) for monitoring of compliance for Consortium and Implementing Partners are set up during the planning, implementation and close-out stage of the project;
Monitor the financial aspects of Consortium and Implementing Partners in line with donor requirements and partnerships’ agreed policies and procedures with support from the Regional Finance Manager;
Ensure that financial, logistics and HR management systems and records from all the Consortium and Implementing Partners are adequate in order to identify and protect the assets and interest of the partnerships;
Undertake regular compliance visits to assess the compliance of financial, HR and logistics systems of Consortium and Implementing Partners and put forward recommendation for improvements where appropriate with support from Support Services Departments;
Overseeing financial progress against agreed targets of the project, including monitoring of finance capacity strengthening initiatives targets among Consortium and Implementing Partners;
Ensure that Consortium and Implementing Partners finance reports are thoroughly reviewed in coordination with the level of risk assessed and in accordance with DRC and EU financial guidelines;
Check the maintenance of a good filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit;
Oversight of financial and administrative management of the programme overall (including liaison at Regional level, Country level and Consortium and Implementing Partners) ensuring compliance with DRC and EU rules and regulations;
Organizing and leading monthly BFU/TDL reviews meeting and monitor actual spending and advise Programme and Finance teams at Regional and Country Office level and Consortium and Implementing Partners Finance team on financial issues (overspends, underspends, compliance issues, clearing of outstanding advances etc.);
Preparing budget modifications where needed in collaboration with Programme and Finance teams and Consortium and Implementing Partners relevant focal points;
Minimizing financial risks by ensuring that partnership (implementing and consortium) members’ financial policies and procedures are strictly adhered to through predefined effective internal control systems;
Ensure completeness, accuracy and validity of information regarding the payment documents at the Regional Office level before payments are done, including salary and share cost allocation;
Ensuring the implementation of recommendations raised through internal and external audits, compliance audits, financial strengthening initiatives etc.;
Coordination with consortium members and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure all partners comply. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis where needed;
Coordination with the procurement and logistics departments of Implementing/Consortium members to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments in a timely manner;
Providing financial management support for close-out process and external audit process.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Experience and Technical comptencies (included years of experience)
Minimum 5 years of international practical experience in financial management.
Proven experience in managing large budgets.
Master’s degree in finance/accounting or business administration
Competence in providing technical guidance and training
Proven experience in working with national partners, local/government authorities.
Working experience with relevant donors (e.g. UNHCR, ECHO, OFDA, WFP, DFID or BPRM guidelines)
Advanced proficiency in Excel.
Full professional proficiency in English.
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