ROLE DESCRIPTION
Main Duties and Responsibilities:
Finance:
Record financial transactions on QuickBooks Online, in line with RedR and donor requirements.
Calculation and payment of payroll, social security and all tax liabilities for national staff.
Maintain the purchasing and payments systems, processing invoices and bank payments and reconciling supplier statement.
Maintain the sales and invoicing system, ensuring receipts are correctly allocated and debts are chased up.
Control office petty cash holdings, issuing funds against authorised requests and arranging replenishments under the Imprest system.
Process month end journals for payroll, accruals and prepayments.
Check advance payment transactions and report accordingly.
Maintain the Asset register.
Manage and reconcile bank/cash and all other balance sheet accounts.
Maintain accurate and up-to-date financial records and provide information when required.
Ensure financial and resource accountability and effective management of records as required for auditing.
Coordinate any statutory or donor audit.
Ensure adherence to the RedR finance and administration guidelines and national Government tax and accounting regulations.
Coordinate the budgeting process for office running costs from the regional office.
Establish and prepare accurate monthly Budget versus Actual reports and fund balances for monthly accounts including office running costs and supporting programme staff with project budget monitoring.
Support Budget Holders with preparation of organisational and project budgets
Support Budget Holders with preparing donor/client financial reports, including justification of allocation of central costs to projects.
Prepare and submit monthly financial accounts and reports to Head Office within deadlines.
Prepare monthly cash flow projections, and assist with preparing the same according to donor requirements, as requested.
Review all contracts and make appropriate recommendations to RedR UK re: approval – including lease agreements and supplier contracts
Participate in bid analysis/procurement committee activities
Legal and RedR Representation
Ensure all legal and statutory obligations for the Kenyan authorities are fulfilled.
Represent RedR with bank and statutory authorities in Kenya.
Provide all necessary admin support to the RedR Kenya Board and attend meetings as the staff rep
HR Administration
Support recruitment to vacant posts by being a member of the interview panel
Write and issue contracts for national staff and review and sign Associate trainers contracts, ensuring they are timely, accurate and adhere to all local legal requirements.
Administer the Medical Insurance scheme for national staff, liaising with the medical insurance provider as appropriate and responding to queries from staff.
Administer HR records including leave and absence records, personal files etc.
·Programme
Support Proposal Development by developing budgets for project specific proposals
Contribute to narrative elements of proposals, and subsequent reports
Be a key contact with local partners, including donors, responding to queries and requests for information
OTHER
Any other duties specified by (Line Manager) that are appropriate to undertake.
Person Specificiation
Essential
Accounting qualification
Strong financial analytical skills
Proven experience in financial accounting of not less than two years
Experience with computer accounting packages, experience of QuickBooks Online would be an advantage.
Experience of accounting in a multi currency environment.
Excellent communication skills
Experience in liaising with government departments, NGOs, UN and other organization
Strong office administrative experience
Strong organizational and time management skills
Strong commitment to humanitarian work, preferably with more than one year’s experience of working with an NGO
Good interpersonal and team working skills, within a multicultural setting
Good spoken and written English and fluent spoken and written Arabic
Proactive approach to work and able to work with limited supervision at various points
Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
Excellent computer literacy in Excel and Word
Willingness to be familiar with RedR’s vision and mission, and Middle East programme and be willing to promote this in the field.
Desirable
Knowledge of humanitarian sector would be a beneficial
Familiarity with Salesforce
Previous HR Knowledge and experience
Further information
The role is part-time (3 days a week) and is fixed term until the 31st March with the possibility of extension.
Salary: KES 1,950,050. This will be prorated as the role is part-time
Location: Nairobi, Kenya
