Job Details
We seeks to recruit a Finance Associate who will be responsible for day to day processing of transactions in compliance with USAID rules / PATH’s internal Policies and ensure timely financial processing and reporting of field activity costs for the office assigned, while maintaining high standards of stewardship and accountability. The Finance Associate will be in Kakamega.
Specific duties and responsibilities include:
Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g. telephone, internet and security.
Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
Make copies of all finance documents and file in sequence. Prepare the original complete set of monthly FOFR.
Work closely with program staff during trainings and meetings to make payments and check accuracy of details given.
Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
Reconcile all supplies statements to PATH’s records and update the Accountant of any discrepancies.
Maintain updated records of all the field office financial transactions.
Manage petty cash disbursements as assigned.
Assist in Inventory Management.
Requirements
Degree in Finance, Accounting or related field will be added advantage.
Minimum of CPA III with relevant one year work experience preferably in an NGO environment.
Knowledge of USAID rules and regulations.
Strong attention to detail.
High numeracy, sound technical skills and analytical approach to work.
Problem-solving skills and initiative.
Excellent oral and written communication skills.
Good time management skills and the ability to prioritize.
Proficiency in Ms Office applications especially word and excel.
Knowledge of QuickBooks.
You must currently have legal authorization to work in Kenya.
PATH is dedicated to diversity and is an equal opportunity employer.
