Job description
We seeks to recruit a Finance Associate who will be responsible for day to day processing of transactions in compliance with USAID rules / PATH’s internal Policies and ensure timely financial processing and reporting of field activity costs for the office assigned, while maintaining high standards of stewardship and accountability. The Finance Associate will be based in Kisumu.
Specific Duties And Responsibilities Include
Manage petty cash disbursements as assigned.
Assist in Inventory and commodity tracking Management.
Perform monthly and ad hoc monthly bank reconciliations.
Maintain updated records of all the field office financial transactions.
Reconcile all supplies statements to PATH’s records and update the Finance Officer of any discrepancies.
Make copies of all finance documents and file in sequence. Prepare the original complete set of monthly FOFR.
Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
Work closely with program staff during trainings and meetings to make payments and check accuracy of details given.
Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g. telephone, internet, rent and security.
Required Skills
Required Experience
Degree in Finance, Accounting or related field and a minimum CPA II qualification or equivalent.
A minimum of 2 years relevant progressive experience preferable in a busy NGO set up.
Knowledge of USAID rules and regulations.
Strong attention to detail.
High numeracy, sound technical skills and analytical approach to work.
Problem-solving skills and initiative.
Excellent oral and written communication skills.
Good time management skills and the ability to prioritize.
Proficiency in Ms Office applications especially word and excel.
Hands on experience on QuickBooks.
You must currently have legal authorization to work in Kenya.
PATH is dedicated to diversity and is an equal opportunity employer
