Job Description
The Finance Assistant (FA) will provide support to the Finance team. This support will include treasury functions, accounts payable, processing of payments and staff travel/credit card expense management in accordance with AWF’s policies and procedures. The Finance Assistant will also provide support in filling and archival practices. The position reports to Finance Officer
KEY DUTIES & RESPONSIBILITIES:
Finance duties:
Reconcile supplier statements and vendor account on a regular basis and respond to
vendor queries on a timely manner.
Process disbursements of all statutory deductions within the set deadlines and share
remittance advice for filing of returns by HR.
Monitor accounts payables email queue and review portal expense queue on a daily basis.
Post vendor invoices
Assist with reconciliation of accounts payable and receivables
Disburse office petty cash expenses and travel advances in compliance with AWF procedures
Process advance retirements in line with the laid down policies and ensure that outstanding issues resolved
Process vendor payments through Electronic Funds Transfers (EFT) and write checks
on a regular basis
Deposit cash and checks to appropriate bank accounts
Assist the supervisor with the monthly close out process by ensuring all the invoices and other finance monthly tasks completed as per set deadlines
Process accounts payables accurately per the contract terms for vendors
Occasionally, assist process wire payment requests
Make disbursements in compliance with Donor and AWF regulations;
Monitor AWF bank account activity and ensure adequate cash balance to support smooth operations;
Assist in reviewing purchase requisitions, purchase orders and purchase invoices in accordance with AWF’s procurement policies;
Administration:
Manage accounting office storage and filing;
Assist in gathering support documentations in preparation of annual/donor audits;
Collect and scan all finance documentation in an organized electronic filing structure that is user friendly to key staff;
Provide administration support when needed;
Other duties as assigned by the Senior Finance Team.
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