Reporting To: Finance Manager
Staff Reporting: None
Base Location: Moyale
DIVISION/PURPOSE:
International Programme Department is:
To contribute to the process of global poverty alleviation and
Strengthen Islamic Relief (IR) global work through the provision of technical support in cooperation with regional desks and support units.
DEPARTMENT/PURPOSE:
Kenya program is:
To contribute to the poverty alleviation in Kenya and
To strengthen IR Kenya office through the provision of technical and managerial support.
JOB PURPOSE:
To assist in finance related tasks in line with agreed and accepted IR financial practices and procedures.
KEY OBJECTIVES:
To maintain the petty cash, prepare vouchers, record transactions and petty cash reconciliation, get approval and maintain filing.
KEY ROLES/RESPONSIBILITIES
Accounting:
Payments:
Preparation of and vouching of transaction supporting documentations as required by Islamic Relief procedures.
Writing of cheques
Issuing cheques to suppliers.
Ensure all transactions are adequately supported prior to payment.
Ensure that all vouchers are well approved
Bank
Reconciling Banks for Moyale Office and also keep updated record for the bank account.
Recording
Recording of petty cash transactions and cash book maintenance. Ensure reconciliation of the petty cash balance daily and to get it approved by the finance officer.
Reporting
Preparation of monthly field reports and submits to the finance manager.
Preparation of monthly funds request and submit to the Country office.
Filling
Maintenance of the financial filing, and ensuring that copies are maintained at the end of each project and ensuring adequate archiving.
Perform any other duties as requested by his/her line manager subject to comply and not conflict with the above.
Ensure that all necessary documents are appropriately filled.
Qualifications/Experience/Skills:
Bachelor in Business management (finance option) or related field
At least 3 year experience in procurement management in NGO set-up
Effective IT Skills (Word & Excel).
Communication, tact and negotiation skills.
Problem solving.
Flexible and patient.
Fluent in Written and spoken English.
Personal requirements
Ability to cope with stress, and live in environment with very basic living condition
Very strong interpersonal skills: strong communication and diplomatic skills
Flexibility to respond to changing nature of humanitarian context and operational difficulties
Excellent analytical skills, observation and analysis capacity
Ability to plan ahead and output oriented (pro-active)
Ability to adhere to deadlines and respect line management
Readiness to commit and adhere to the values, mission and vision of IR Kenya
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