Duties and Responsibilities
Under the direct supervision of the National Finance Officer, the incumbent will be responsible for the following duties: –
Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations;
Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making;
Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed;
Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations;
Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics;
Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions;
Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts of vehicles and generators, to ensure that the databases are accurately updated;
Maintain the web-based register for the invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines;
Monitor and record all expenses in line with approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner;
Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards;
Perform other related duties as required.
Minimum Qualifications
Education:
Secondary school education.
Additional training in Accounting or related field is an advantage.
Experience:
At least four years of progressively responsible work experience in Finance, accounting, audit or other related field.
Language:
Fluency in both written and spoken English is a requirement.
Knowledge:
Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing the area of work.
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