Overall Purpose
The Finance Assistant will be responsible for providing effective financial and administrative support services including, processing and ensuring payments are made in a timely and appropriate manner within established time limits, ensuring easy retrieval of accounting documents as well as timely reporting for the Dadaab refugee operations.
Duties and Responsibilities
Assist the finance officer with the accountancy, financial monitoring and control of budgets of projects in compliance with Finance & Donor requirements
Assist in project progress tracking and preparation of project financial reports as per the donor and organizational requirements.
Follow up with the projects for the monthly receipt of the financial returns, both soft and hard copies, and conduct the first check, reporting any findings to the Project Accountant
Ensure that all expenses as per the financial returns have been entered correctly into the Organization’s systems.
Ensure that all procurements were in line with policy and procedures with the relevant supportive documents provided.
Ensure that all project expenditure authorization process is as per the approval matrix.
Follow up with the projects to ensure that the monthly cash requests, bank reconciliations and BVAs from the projects are received as per the agreed upon timeframes.
Conduct the first check of the monthly cash requests alongside the approved budgets, the expenditure to date in the project BVAs and activity plans.
Prepare the necessary documents for bank transfers in consultation with the finance officer.
Prepare quarterly cash requests and forecasts
Assist the finance officer. in processing the periodical cash transfers to the projects
File and label all payments/receipts (invoices, receipts and cover documents) in the appropriate finance files
Prepare liquidation/expenses reports and attach all relevant supporting documentation for verification and approval
Assist with audit preparation including running financial statements, retrieving documents, preparation of audit files plus supporting documentation.
Actively participate in resource mobilization, asset verification and proper management of the organization’s resources and assets.
Perform any other duties as may be directed by the management/line manager.
Minimum Qualifications
Relevant university degree or equivalent qualification in finance or accounting
Accounting qualifications such as CPA, ACCA or equivalent
Minimum of 2 years relevant professional work experience.
Knowledge, skills and languages
Skills in computers (Windows, spreadsheets, word-processing, and accounting packages.
Preferred knowledge of accounting concepts, financial management and use any Accounting Software preferably Microsoft Dynamics Navision
Ability to engage discretely and tactfully with internal and external stakeholders.
Knowledge in Proposal writing and development will be an added advantage
Apply via :
redcross.applytojob.com
