JOB SUMMARY:
Provide a variety of clerical and administrative duties for the Finance Department.
KEY RESPONSIBILITIES:
Maintaining appropriate filing systems (both physical and electronic) and databases for office correspondence and financial documents Reviewing staff travel and advance payment requisitions and to check thoroughly supporting documents provided. Verify the accuracy, validity and legitimacy of all vendor payments. check completeness of all financial documents (purchase requests, invoices, vouchers, etc. before processing payments in the financial system Compile all cash/EFT payment requests, for employees and suppliers for authorization and payment approval. Follow up accountabilities of staff travel expense report and reimbursement claims Maintain accurate and complete daily financial transactions records and supporting documents system, duly electronically filed and labelled for quick access Provide administrative support to the finance department as needed. Vendor statements reconciliations Backstopping finance personnel in payments processing. Perform other duties as assigned.
CONTRIBUTION:
Ensure that all required documentation is on file both soft and hard copies. Distribute original checks as well as copies of checks and wire transfer confirmations for payments to vendors, consultants and sub recipients. Type correspondence, papers, faxes, and other written work generated by team members; proofread and edit final materials, ensuring documents are free of spelling, typographical and grammatical errors.
EXPERTISE AND COMPLEXITY:
Follow-up on requests in an efficient manner. Coordinate work assignments with general supervision. Considerable knowledge of general office practices and administrative procedures or the ability to comprehend them. Ability to organize and effectively process and maintain records and files. Ability to type with accuracy and speed. Ability to become proficient in Microsoft Office applications. Proficiency in spelling, grammar, and punctuation. Ability to be resourceful in gathering and giving program information.
TYPE AND NATURE OF CONTACTS:
Routine interaction with others and resolve problem situations with tact.
SUPERVISORY AND BUDGET RESPONSIBILITY
None.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Usual office working conditions
MINIMUM REQUIREMENTS
Education/Experience:
CPA section 2 with 1-2 years relevant experience.
or BA/BS and 1-year relevant experience.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Apply via :
fhi.wd1.myworkdayjobs.com
