Job Purpose
Pact’s Kenya office seeks to hire a Finance Assistant to be based in the Nairobi Office to provide an opportunity to put into practice the knowledge and experience they have acquired. The Finance Assistant will primarily be responsible for processing day to day payment transactions, making entries into the accounting system and maintenance of accounting records. This position reports to the Finance Officer based in Nairobi.
Functions and Responsibilities:
Receive and examine payment requests supporting documents for completeness
Process all approved advances and reimbursements on time and arrange for bank runs in coordination with the Finance Officer to ensure cash is availed to staff and sub recipients on a timely basis.
Record invoices and liquidations into the accounting system
Follow up on positing of captured invoices for timely payment processing
Process all payment requests submitted from suppliers, partners and staff
Maintain an unpaid invoices file and ensure all recurrent invoices and utility bills are paid Record and update financial books of accounts with invoices, payments, receipts, and liquidations
Record grant approved advances and liquidation reports into the accounting system
Assist in preparation and recording of journal entries
Reviewing of supplier reconciliation/accounts payable and ensure accounts payable are up to date
Filing all financial documents to ensure all accounting records are up to date, well stored and easily retrievable
Assist in the production of monthly financial reports
Assist in extracting and organizing documents for audits
Other duties as requested by the supervisor
Person Specification
EDUCATION
A Bachelor’s degree in commerce or any other related field
CPA Part II
Two years of experience in accounting/finance related field
COMPETENCIES
Detail oriented, organized and efficient.
Ability to perform and prioritize multiple tasks.
Maintain a high level of transparency, accountability and integrity
Sound judgment, and ability to communicate and work effectively with others at all levels.
Ability to work independently.
Planning and organizational skills.
Good interpersonal skills.
Demonstrated integrity and respect of people and organizational values
Reliability and commitment to learning
Team player
Good command in English both written and verbal
Computer literate
