Job Description
Reporting to: Senior Accountant
Job Summary: The primary role for this position is to process day to day accounting transactions for the project. The position is specifically responsible for processing KCDMS staff advances, review of expense reports, preparation of advance status report and processing reimbursements to various beneficiaries. The position will also work with the administration team to receive and review invoices for payment processing. Keying in of financial transactions in Quick Books is a key role for this position.
Essential Duties
Process KCDMS staff advance requests based on approvals.
Review and reconcile KCDMS staff expense reports. Follow up with staff to clear/clarify any outstanding items and ensure all advances are liquidated within the policy deadlines.
Prepare reimbursements and other allowances for KCDMS activities.
Prepare payment vouchers ensuring that all the required support documents are attached.
Load payments onto Stanchart platform and follow up for prompt release of funds to vendors
Key financial transactions (advances, expense reports, beneficiaries’ reimbursements) and other financial transactions in QB accounting system. Ensure relevant documents have been scanned and linked to the transactions.
Identify any errors with advances or expense reports and work with the supervisor to pass correcting journals.
Perform field audit visits when required
Ensure all financial transactions are filed sequentially in well labelled box files after booking into QB.
Minimum Required Education & Experience
Bachelor’s Degree and 3 years of experience or equivalent combination of education and experience.
CPA Part II is an added advantage.
Skills & Abilities
Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
Ability to multi-task
Ability to work well with others
Ability to listen and communicate well both verbally and in writing
Ability to work independently
Attention to detail and accuracy
