Job Summary:
The Finance Assistant will mainly be responsible for all financial functions in Kakuma, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management. In addition he or she will be responsible for compliance with project financial and accounting processes in the field location and be responsible for creating, reviewing, updating and enforcing the project’s financial policies and procedures.
Key Duties and Responsibilities:
Preparation and consolidation of donor financial reports for the location, meet the requirements for regular reporting set by the donor, ensuring completeness, timeliness and accuracy.
Support the budget preparation and budget review efforts through provision of information during the budget preparation and review processes.
Prepare monthly and quarterly financial reports and ensure they are submitted on time.
Reconcile bank statements on a monthly basis.
Support the FAO in cash planning through preparation of monthly call downs.
Support the FAO in ensuring that project finance policies and procedures are understood by all field staff.
Monitor project budget lines and ensure spending is within the budget.
Facilitate availability of cash for activities through maintaining a petty cash system.
Reconciliation of the Revolving Loan fund on a monthly basis.
Track all staff accountabilities and communicate for recovery on defaults sent to HR payroll system.
Accuracy and adequate documentation and approval of financial expenditure before processing.
Payment of Incentive staffs salaries and casual wages as per their due dates (proper documentation and authorisation observed)
Expected Results
Financial expenditure is in compliance with Donor contract requirements.
Complete and accurate PASTEL data and reports.
Cash flow forecasts, statements and bank reconciliations available on a monthly basis.
The Project Accounting procedures are adhered to and followed through
The petty cash book is well handled, and electronic cash book well maintained for all physical cash on hand and in respect of cash management agreement.
All payment vouchers and other financial documents are well filed and kept in safe custody.
Qualifications, Skills and Experience:
Bachelor of Commerce degree ( Finance or Accounting option).
CPA II certificate.
Minimum 3 years’ experience in a similar role preferably with an INGO.
Computer literacy skills in MS Office programs, particularly Excel and accounting software.
Excellent oral and written English skills.
Willingness to work and stay in the project area and manage long distance relationships.
Good communication and interpersonal skills.
Good planning and organization skills.
Ability to work under pressure in a busy environment.
Ability to manage multiple priorities and meet required deadlines.
Ability to solve problems, crisis and conflict arising in the work environment.
Ability to work with minimal supervision
