Key Responsibilities
Financial and Fixed Assets Management
Manage budgets, forecasting, and resource allocation to meet strategic goals.
Working closely with the Finance team, and programs staff, to prepare monthly cash requests for approval by the Country Manager and subsequent processing
Ensure timely and quality submission of all donor reports.
Oversee financial reporting, accounting, and auditing processes.
Manage the external audit process and ensure timely implementation of audit recommendations.
Ensure all required audits are carried out on time, in line with RefuSHE internal regulations and donor compliance requirements, and that both external and internal audit recommendations are implemented in a timely manner.
Manage the external audit process by liaising with the auditors to ensure that all documents and other requirements are in place.
Oversee the management and tracking of all financial assets within the organization.
Ensure accurate and up-to-date records of fixed assets and inventory items.
Maintain systems for asset management and inventory control.
Grants & Budget Management:
Oversee development and management of grant budgets across all departments
Monitor and report on grant budget performance.
Ensure compliance with donor requirements and organizational policies for grant expenditures.
Prepare and manage the overall organizational annual budget.
Conduct regular budget reviews and adjustments as necessary.
Provide financial analysis and reporting to support strategic decision-making.
Bank Account Authority:
Maintain signature authority for RefuSHE bank accounts.
Approve financial transactions and ensure proper documentation.
Ensure compliance with financial policies and procedures for all banking activities.
Operational Management:
Enhance, develop, and implement operational policies and procedures to ensure efficient and effective operations.
Improve systems, processes, and best practices.
Develop and maintain good relationships with vendors and suppliers, and act as the focal person for contractual engagements
Negotiate contracts to obtain the best pricing.
Maintain good supply chain management processes, including inventory management and sourcing of suppliers.
Oversee the Safety and Security of RefuSHE premises, ensuring all Standard Operating Procedures are followed.
Day-to-Day Management:
Manage day-to-day operations and the finance team and operations department.
Ensuring that RefuSHE processes remain legally compliant with regulations and standards, and internally implemented policies
Maintain and enforce health and safety guidelines.
Performance and Productivity:
Monitor the performance and productivity of employees and teams.
Provide coaching, training, and feedback to improve performance.
ERP System Management:
Manage the ERP system functionalities as a super user in Finance & Operations
Internal and External Relationships:
Develop and manage strong working relationships internally and with external donors and partners.
Staff Recruitment and Development:
Liaise with HR and the Country Manager in developing job descriptions for new finance department staff positions.
Ensure approved finance staffing needs are met and capacity enhancement is actioned.
Contribute to the recruitment process for finance staff and senior staff in other departments.
Qualifications & Skills
Education:
Bachelor’s degree in finance, accounting, business, procurement or another relevant subject.
Holder of CPA-K/ACCA/CIPS qualification.
Member in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK).
Experience:
5 years professional experience in finance and operations, including at least 2 years in a supervisory position.
Experience in a nonprofit setting is preferred.
go to method of application »
Qualified and interested candidates should submit their resume and cover letter indicating salary expectation to hr@refushe.org, citing the position title on the email subject line, by close of business on 27th December 2024.
Apply via :
hr@refushe.org
