Job Purpose
The Finance & Grants Officer will provide timely, accurate, and efficient accounting, budgeting, preparation of donor reports, and financial support to SEMA projects and ensure effective utilization of donor funds allocated to the projects. The job holder will also ensure compliance with the various donor rules and regulations, thus mitigating risks arising from non-compliance to donor requirements.
Main Responsibilities
Budget preparation, monitoring, and growth.
Fully participate in the proposal development process and ensure that Proposal Budgets for new proposals for and to SEMA are prepared in line with the Donor budgeting guidelines.
Support the finance manager in presenting both the board and flexed budgets for approval by the SEMA board.
Periodically monitor the Programme Budgets Performance through BVA Analysis and ensure that performance is within the expected ranges. Advise SEMA project teams on key areas.
Ensure that expenditure approval for the various cost centres is done timely and in line with the donorapproved budgets and organizational policies.
Assist in preparation and submission of board-approved and funded budgets in the ERP in line with donor budgets for approval and posting.
Cash management
Monitor cash balances per project and per donor
Prepare cash call down on projects as appropriate
Prepare monthly cash reports on the current cash position for SEMA to provide advice on cash management decisions.
Ensure that all SEMA payments are processed per policies, e.g., supplier payments, staff advances, SG call-down, payroll deductions, and partner disbursements.
Prepare monthly reconciliations to determine SEMA – AMREF cash movement to facilitate refunds (Intercompany reconciliations)
Programme Performance Review
Provide reports and review progress on a month-by-month basis of the performance of all allocated
Cost Centres to improve performance and resolve issues
Review staff debtors’ reports and do reminders to respective staff to submit their surrender reports in time
Participate in review of monthly income and expenditure statements with the SEMA project team to ensure expenditure aligns with donor budgets.
In consultation with the SEMA program team and Finance Manager, determine if NCEs are required and inform the donor. Ensuring that funds are adequate to cover the extension.
Audits
Participate in project-specific audits and coordinate with the Finance Manager.
Participate in entry and exit meetings, including dealing with queries during the audit where necessary and responses to management letters.
Ensuring that the recommendations by the auditors are implemented immediately so that they do not appear again in subsequent audits.
Day to Day Financial Operations
Follow up with SEMA suppliers, consultants for timely submission of invoices
Preparing SEMA consultancy contracts, addendums and ensuring they are fully signed and copies filed
Raising of SEMA PRs/LPOs and LPO alterations and following up on approvals
Maintaining a tracker to monitor agreements timelines and budget draw downs.
Handle any emerging complaints and compliments from internal and external stakeholders and address them appropriately
Ensure all reports are timely and that the finance and program accounting function provide top-quality service to SEMA staff.
Review and Approval of claims.
Review of bank reconciliations for all SEMA bank accounts.
Assisting in the strengthening of internal controls in the department
Ensuring proper e-filing of all SEMA finance documents
Coordinate SEMA team travels in coordination with the project teams.
Required Qualifications
Education, Knowledge and Experience
Bachelor’s Degree in Accounting, Administration, Finance, Commerce, or a relevant field
A certified Accountant or Finance professional (e.g., CPA, ACCA, etc.)
Proficient in Microsoft Excel
Four (4) years of relevant experience
Experience with accounting and ERP software
Skills and Abilities
Excellent oral and written communication skills.
Strong analytical and attention to detail skills.
Excellent organizational, planning, and coordination skills.
Strong problem-solving and quantitative skills.
Ability to work well in a fast-paced lean team environment.
Ability to work independently with minimal supervision.
Advanced proficiency in Microsoft Excel for financial analysis, reporting, and data management.
Interested? Please visit our website https://amref.org/vacancies/ to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. Closing date will be June 04, 2023. Only shortlisted candidates will be contacted.
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