Responsibilities
BUDGETING:
Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary.
Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations.
Assist in reviewing requests for creation and extension of positions as well as requests for recruitment.
Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables.
Perform certifying functions of financial transactions as per delegation.
ACCOUNTING:
Process financial documents in line with the financial rules and regulations.
Review and analysis of various accounting data and assist in the review and analysis of financial statements.
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations.
Verify accuracy of postings and process corrections as appropriate.
Analyze open item managed accounts (OIM) in the Enterprise Resource Planning (ERP) system (Umoja) and initiate corrective action.
Perform approval functions of financial transactions as per delegation.
PAYROLL AND BENEFITS ADMINISTRATION:
Perform Payroll comparison and data validation of simulation runs (in HANA Payroll Analysis Tool).
Prepare Payroll data for monthly mass upload files (direct payroll deductions/payments).
Audit various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
Provide information to Pension Fund participants and beneficiaries on participation entitlements and benefits and prepares year end pension schedules for financial statement reporting.
Monitor all insurance transactions including those involving participants on non- Headquarter payroll but covered under Headquarters insurance plans.
Education
Completion of a high school diploma or secondary school is required. Supplemental courses/ training in finance, administration, project management or related field is required.
Job – Specific Qualification
A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.
Work Experience
A minimum of seven (7) years of experience in finance, budgeting or related area is required.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
Knowledge and experience with processes of Financial Management is desirable.
Experience with integrated business processes, analytics and reporting is desirable. Experience with Asset Accounting or Vendor Payments are desirable.
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