Job Summary:
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable communities especially women and children around the World.
Ensure proper management and utilization of donor funds disbursed to Narok Office and WW Partners in Narok, according to outlined procedures in the partnership agreement and in accordance to Partner Financial policies. Prepare all financial reports for Narok office, both hard copies and softcopies, ensure all are in compliance with set policies and budgets and send to the Coordination office in time.
Main Duties and Responsibilities
Finance Tasks
Ensure that the financial reports adhere to We World and other donor guidelines
Monitoring of project cash flows, and timely preparation of requests from the donors
Responsible for safeguarding the organization’s assets, in close coordination with the Project coordinator and procurement Officer in Nairobi
To support program staff to ensure that the reports are delivered on time and are of good quality, according to WeWorld and other donor standards
Prepare Narok office and partner import files and input the same in SQUARE. After, import the report from SQUARE, share with the partners and update the Financial Plan accordingly to be shared with Coordination in Nairobi
Assist with annual external audits by ensuring that all documentation is availed in a timely manner
Liaise with Coordination in Nairobi and ensure that vendors are paid on time and that all support documentation has been availed and meets WW and donor procedures and rules.
Process cash payments and ensures all transaction are well documented and vouchers properly filed
Ensure adequate cash at all times in the field office
In collaboration with the Head of Finance and Administration, the Project Coordinator and Country Representative, you will identify areas for further improvement on financial management and define frameworks, procedures and indicators oriented towards improved organizational and financial management
Review cash requests from the partners and disburse funds to the field for approved program expenses
Monitoring the budgets and make sure that it is in line with the funding received;
Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the offices;
Under the supervision of the Head of finance undertake scheduled partner visits to carry out Interim Monitoring Mission and generate reports on the same detailing your findings and areas of partner improvement
Assist We World office to run smooth internal and external audits of the project;
Cash book management and registration in the accounting overall system of the organization (SQUARE);
Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly;
Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given, when needed.
Admin Tasks
Ensure We World and donors regulations (such as PRAG) are adhered to in all procurement of goods and services;
Maintain the staff leave follow ups for the various offices in consultation with the HR Officer
Manage the filing, storage and security of documents;
Perform other related duties as required.
Minimum Education, Qualifications & Experience Required:
Bachelor’s degree in finance, accounting, or similar
CPA part 2 or equivalent
ICPAK membership will be an added advantage
At least three years of proven previous work experience in as similar role with an NGO
Practical experience with accounting software (such as QuickBooks), spreadsheets (such as MS Excel), and databases (such as MS Access)
Valid certificate of good conduct
Able to quickly learn and adapt to new software and processes
A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
Effective written and verbal communication skills
Works well in a team environment and with upper management
High level of critical thinking and logical analysis
Good organizational and time management skills
Able to work well under pressure and meet all deadlines
Always keeps the highest standards of compliance and confidentiality
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to kenya.hr@weworld.it with the subject of the email as “Finance and Administration Officer’’ on or before 22th July 2024. Only short-listed candidates will be contacted for interview.
Apply via :
kenya.hr@weworld.it
