Responsible to: Regional Director, Eastern Africa
Key relationships: International Finance team (in London), Heads of Teams, Treasurer
Line Managing: Finance Officer, Admin and HR Officer, and Communications Officer
Contract: 1 year (renewable)
Working hours: Full time
Salary: Competitive KSH
ROLE SUMMARY
The Finance & Administration Manager provides strategic and operational leadership and oversight of ARTICLE 19 East Africa’s finances, administration, human resource and procurement.
He/she ensures regulatory requirements are met, and reporting is timely and accurate.
KEY RESPONSIBILITIES
Planning, budgeting, and reporting:
Work with Treasurer to ensure regular reporting to Board and Finance Committee;
Produce organisational budget, in liaison with International Office;
Oversee the production of monthly management accounts with supporting narrative on the organisation’s financial performance;
Manage organisational cash flow;
Review budgets for funding applications, ensuring compliance with full cost recovery principles;
Produce financial reports in accordance with donor requirements and ensure coordination with the International Office’s Projects Team on grant compliance.
Financial policies, procedures, systems and controls:
Ensure adherence to financial policies to ensure compliance, and where necessary (re)develop policies to address identify gaps;
Regularly review of organisation’s processes and policies for control improvements, ensuring segregation of duties and appropriate oversight of expenditure;
Ensure policies and processes are in place to achieve value for money for the organisation’s spending;
Financial Management:
Oversee the production of year end accounts and liaise with auditors for the effective and timely production of the audited financial statements and accounts;
Work with project auditors as required, supplying all documentation, including timesheets and receipts;
Maintain accurate records and transactions manually and within finance system (Access Dimensions) and any other system that is applicable.
Administration:
Ensure that the office and all activities run efficiently and effectively as they should;
Ensure that the team is facilitated to run its operations effectively and efficiently with all HR matters handled within the policy and legal mandate;
Ensure that all communication is handled effectively and efficiently.
Other:
Undertake other duties commensurate with the role as may reasonably be assigned by the Regional Director.
PERSON SPECIFICATION
ESSENTIAL:
Education and Qualifications:
Bachelors’ Degree level in Finance or Accounting or Business Management;
Certified Public Accountants of Kenya (CPA)(K), ACCA or its equivalent;
Registered member in good standing of an established accounting body such as the Institute of Certified Public Accountants (ICPAK);
Experience:
At least 7 years’ experience in Finance Management (including but not limited: leadership, communication, interpersonal, organizational, negotiation, problem solving, strategic management);
Experience of budget proposal development and managing a budget in a complex, multi-currency environment;
Experience of financial reporting to donors such as DfID, FCO, EC, USAID, etc;
Experience in the charity and/or development sector;
Knowledge of charity regulations;
Experience of working with partner organisations;
Experience of working in a cross-cultural environment.
Knowledge:
Familiarity with human rights, freedom of expression and/or democratization issues in Eastern Africa;
Familiarity with international and regional mechanisms for promoting and protecting human rights;
Knowledge of politics and societies in Eastern Africa.
Other requirements:
Commitment to ARTICLE 19’s values and objectives;
Commitment to equal opportunities;
Ability to travel extensively.
The incumbent should also possess the following skills:
Able to operate on own initiative with demonstrable time-management skills;
Excellent written and spoken English and Kiswahili;
Analytical and strategic planning skills;
Excellent project management and administration skills (including financial management and reporting);
Excellent research and report writing skills
Excellent writing and presentation and advocacy skills;
Excellent communication skills and sensitivity in working with people from various cultural and social backgrounds;
Excellent organizational and logistical skills;
Excellent skills in word-processing and working with spreadsheets;
Familiarity with the use of e-mail and the internet;
Ability to work under pressure, with little administrative support and to meet strict deadlines.
Desirable:
Knowledge of French;
Experience of working in an NGO environment;
Experience with civil society capacity-building, including training;
Experience in the human rights advocacy field;
Research experience; and
Experience of writing/editing publications.
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