The Finance and Administration Manager will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.
The Finance and Administration Manager will be assigned ongoing responsibilities in finance, including bookkeeping, Quick-books transaction entries, report preparation, bank reconciliation, and others, as well as in administration, including: inventory management and reconciliation, vehicle and logistics, procurement, asset management, and others.
Specific roles and responsibilities include:
Finance and Accounting
Prepare and maintain accurate, timely financial records for the organization in accordance with standard accounting procedures
Develop, implement and ensure compliance with internal financial policies, procedures and control mechanisms
Ensure all statutory remittance and reporting requirements of the organization are met
Prepare all necessary information for annual returns and audits
Develop and maintain financial accounting systems for cash management and control
Bank account reconciliation
Manage cash flow and prepare in advance for cash flow needs
Oversee bookkeeping and payroll functions
Track and account for assets
Contribute to financial systems implementation, budget preparations, expenditure tracking, and financial reporting and accounting
Help ensuring effective internal controls and minimising risks
Maintain books, record transactions via Quick-books, reconcile discrepancies
Contribute to monthly close procedures, including bank reconciliation
Preparation of monthly and quarterly financial reports and oversight of company audits
Maintain accurate records for all company transactions
Administration
Implement tasks across multiple functional areas including HR, procurement, inventory, asset disposition, logistics etc
Assist with local procurement, ensuring full compliance with company policy
Help to manage inventory and all other assets, monitor and report daily stock movements, ensure proper reconciliation on an ongoing basis (weekly and monthly)
Pro-actively make recommendations for better work methods for improved efficiency and company profitability
Open and close the office at agreed times
Oversee administrative functions including provision of necessary equipment and material for the work environment, leases, contracts, asset registry, key registry.
Contribute to preparation of Board and management meetings
Supervise accounting team, assign tasks to the team members and follow up to ensure completion of quality and timely work
Working together with HR & Logistics counterparts, oversee appropriate development of roles and structures, and work plans, to manage the organization’s procurement, distribution, logistics and administration functions
When needed, support HR activities in the process of recruiting, training and development
Give input into staff performance appraisals and ensure appraisals are done on time
Performance management including disciplinary action where needed, with the support of HR and senior management
Contribute to the import process and product costing
Any other duties as assigned by Directors
Requirements and Qualifications
Bachelor Degree (Finance, Accounting, Commerce)
CPA-K professional certification
Skills and Experience
5 years professional experience in similar or relevant roles (finance-administration posts of supervisory & managerial levels)
Advanced skills in standard bookkeeping/accounting software(s)with particular reference to QuickBooks
Advanced Microsoft Office software skills, especially Excel
Strong communication ability both written and verbal, able to train others
Knowledge of import process (primary business)
Self-starter with strong problem solving skills, ability to multi-task, and strong attention to detail
Must have the force of character sufficient to properly represent the organization’s interests with suppliers and be a person of high integrity as well as team player
Able to supervise a team, follow up on delegated tasks
Willingness to continuously learn and be open to feedback to improve individual development
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