Job Description
Vacancy No: FIN/WWKF/KEN/002/2017
Start date: January 2018
Responsibilities and Tasks
The Administration & Finance Officer performs the following tasks and undertakes the following responsibilities:
Finance Tasks Cash book management (recording cash and bank transactions, daily book keeping of expenses in the cashbooks, reconciliation of bank and cash balances, reconciliation of advances and their settlement);
Withhold and process all statutory payments and returns (NHIF, NSSF, PAYE, etc.);
Check the accountability of the financial documents and follow the providers up in order to get the correct documentation;
Prepare payroll and pay slips for the employees;
Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly;
Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the office;
Assist We World office to run smooth internal and external audits; Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given.
Admin Tasks
Ensure We World and donors regulations are adhered to in all procurement of goods and services;
Ensure that We World and donors guidelines are followed in all procurement areas;
Monitor all procured assets to ensure proper asset tagging and keep recording of the ‘assets leave out’ forms ;
Ensure that the Procurement Process from the Purchase Request up to the payments and delivery of the items is followed properly Update the inventory list;
Routinely place the orders of office supplies; Manage the filing, storage and security of documents;
Monitor property leases, relevant insurances, telephone services and utilities to ensure timely payment;
Process routine personnel forms, such as leave or sick reports and update staff annual leaves records
Perform other related duties as required.
Essential Competencies:
Accountability;
Bachelors’ degree in Accounting, Business Administration or similar with completed all sections of CPA;
3 years’ work experience with International NGO;
Excellent computer skills, especially Excel (macros and pivot)
Excellent knowledge of double entry Very strong organizational skills with proven ability to prioritize tasks and meet deadlines;
Strong interpersonal skills and the ability to work in multi-cultural context;
Able to relate with staff personnel and local partners and to train them on the job on finances in order to meet the requirements of We World and the donors;
Excellent verbal and written communication skills, including the drafting of letters, e-mails and documents;
Fluency in written and spoken English Able to take initiatives and additional responsibilities and work without supervision to accomplish results;
Adhere to the principles of the organization and widespread its mission.
Desirable Competencies:
Prior experience working on projects funded by an international institution, such as EU,
MAECI NAVISION knowledge Driving license.
Contract Type: 1 year contract renewable (with previous 3 months probations)
