Job Summary
This role will require significant ownership and a strong drive to learn and grow. It requires a lot of flexibility, good will and following through on tasks to completion with great attention to detail.
Responsibilities
Finance
Process and reconcile imprests and maintain the imprest debtors’ sub-ledgers for accountability.
Preparation of payment vouchers and ensuring their accuracy and correctness;
Prepare timely and accurate bank reconciliation statements for decision making;
Handling, issuing and reconciling of petty cash in line with Concern’s procedures & policies
Manage the assets register for accuracy and correctness;
Assist the finance coordinator in processing Invoices;
Posting suppliers invoices in the school’s accounting system
Filing all paperwork associated with such transactions.
Collect and enter data on various financial spreadsheets
Assist the finance Coordinator in creating financial reports on a regular basis.
Verifying balances in account books and rectifying discrepancies
Managing day-to-day transactions
Recording office expenditures and ensuring these expenses are within the set budget
Handling accruals and prepayments
Answer questions and provide assistance to stakeholders, customers, and clients as needed.
Administration
Acting as a first point of contact for the school
Enrolling and admitting new children to the school
Ensuring that all visitors are logged and have appropriate identification
Maintaining and updating school information, databases and records
Communicating with parents regarding various aspects of school life, receiving and passing on information between teachers and parents.
Ensuring the reception area is kept tidy and that the notice boards are kept up to date
Assisting in ordering stationery, materials and other resources and ensuring that stock levels are well maintained.
Oversee the administration function to facilitate service delivery to both internal and external customers in line with the school policies.
Scheduling, setting up travel, Meetings and appointments for parents and the School manager.
Preparation for and assistance at open morning, taking calls and recording details of enquires from prospective new families and making necessary follow up.
Receiving, sorting and distributing all packages, deliveries and mail.
Any other duties assigned.
Qualifications
Professional certification ACCA/CPA level 2 and/or Degree in Accounting, Finance, Business or Public Administration or relevant field.
At least three (3) years’ experience in a similar role.
Proficiency in the use of MS Office
Excellent communication, interpersonal, planning and organization skills
A proactive self-starter and achiever
Some experience with computerized accounting packages will be desirable.
High level of integrity and ability to work as part of a professional team
Proven ability to handle challenging work load
Cross-cultural experience, understanding and sensitivity;
