Responsibilities
Retrieve, sort, and file all information
Read all kinds of incoming material to establish essential information, for example content or title
Maintain an arranged file room
Assist in training of other clerical staff in scanning key documents
Maintain a day by day productivity log of scanning and indexing activities
Interact with clients, visitors, staff and the public
Copy and fax, sort mail, hand out reports and memos
Sort material in accordance with filing system used
Collect materials to be filed from company and staff
Stamp files and materials received
Record materials removed and take back those not returned
Assist with typing as required
Screen and direct incoming calls
Determine routine problems in office
Place essential papers and materials in files
Take photographs of all records by means of microfilming equipment
Qualifications
Diploma in Business Administration, Administration/Secretarial course or any related studies
Minimum of 3 years of experience in same capacity in a Law Firm
Excellent speaking skills in English.
Strong Interpersonal and communication skills
Good computer Skills
Honest and reliable
Excellent organization skills and people skills
