To ensure that the EGPAF Field Office financial and accounting operations are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds across the Kenya program.
Duties
Accounts Payables
Timely processing of staff advances for travel and activities
Timely processing of activities participant’s mobile payments
Processing of supplier invoices within agreed timelines
Reconciliation of supplier statements
Ensures that all hard copy vouchers are duly authorized before payment and filing
Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies
Accounts Receivables
Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
Accurately posts the advances liquidating expenses to QuickBooks
Cash/Bank Management
Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
Accurately posts the advances liquidating expenses to QuickBooks
Statutory Requirements
Ensure all statutory remittances are paid on time, and that accurate amounts are paid
Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny
Monthly Reporting activities
Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
Ensure EGPAF –K finance office meets all Nairobi reporting deadlines for Quick Books end of the month Reports
Other Responsibilities
Support the Audit/Compliance Review Exercises
In liaison with HR, orientation of new staff on finance policies and procedures
Any other work related duties as may be assigned
Job Qualifications
Minimum Degree in related Business Field and CPA II or equivalent
Experience working in a donor funded project will be an advantage
Excellent communication skills
Well-developed interpersonal skills
Strong work ethic and ability and willingness to work long hours
Able to work in team settings and willingness to learn
Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
IT Savvy, including accounting soft wares
Willingness to travel
