Objective: Oversee the development, maintenance of the physical university facilities and grounds in a condition of operating excellence, cleanliness and safety so that full educational and operational use is ensured.
Position Summary: Facilities Planning & Operations Manager is responsible for daily operations and planning for Facilities Management; coordinating, directing, supervising and evaluating university-wide buildings and grounds maintenance program and related activities.
Duties and Responsibilities:
Develop and administer department budget (e.g. plans, controls, monitors, etc.) for the purpose of meeting department objectives in compliance regulator guidelines.
Prepare written materials (e.g. work schedules, work orders, solicitations, supporting materials, etc.) for the purpose of documenting and communicating activities as required.
Work independently to complete tasks with minimal direction from the supervisor and exercises discretion appropriately for the best interests of the university.
Manage maintenance services at the various sites: Structural, Architectural, Mechanical and Electrical services including overseeing of support services e.g. messengerial services, front office services and general cleanliness of the facilities.
Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment and create a schedule of regular evaluation of the facilities
Provide direction to grounds, custodial, and maintenance supervisors, ensuring delivery of a full range of building and grounds maintenance and repair, and supportive work functions; monitors the department activities in compliance with district objectives and quality control standards and work practices.
Maintain accurate records of the condition of equipment and other systems in the buildings
Participate in the development of policies and procedures that affect the use of supplies and facilities.
Ensure the safety of the building or establishment from fire, flood and other hazards through initiating an active campaign on safety measures in the building.
Prepare & maintain pertinent records and reports for the university.
Participate in preparing annual budget so that the facilities maintenance gets adequate funds for its operation.
Educate the workers of the establishment on the proper use and care of its equipment and other facilities.
Develop a comprehensive Facilities Master Plan.
Develop effective space management strategies to deal with the requirements of the academic program.
Establish a service recognition program for Facilities Management and Planning employees.
Establish a design guideline and review process to support the renovation and construction process.
Qualifications and Experience
Master’s Degree in Project Management or relevant field from a recognized institution
Bachelor’s Degree in engineering, land economics or related field from a recognized institution.
Minimum 5 years relevant working experience in a recognized institution.
Other Skills and Competences
Technically competent, excellent problem solving, analytical, IT and Managerial skills.
Excellent interpersonal and communication skills.
Ability to manage complex assignments.
Excellent interpersonal & communication skills
Good leadership skills
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