PURPOSE:
Facilities officer helps ensure the day-to-day smooth management and operation of a building’s infrastructure, contract management, office support services along with property and space management services.
PRIMARY RESPONSIBILITIES:
Maintenance of facilities equipment: Well-maintained lifts, pumps, generator, Air Conditioning units, fire detection system & firefighting equipment and ensuring a maintenance plan is adhered to
Manage leases for branches and tenants – ensure leases are signed & rent payables and receivables is done as per schedules
Ensure high standards of housekeeping & gardening within the premises
Maintain Fixed Asset register; Tagging, Verification, updating registers and listing for disposal.
Coordinating repairs and maintenance for building, infrastructure, furniture, equipment and fixtures – oversee repair works by supervising the contractors involved that safety standards are maintained
Maintain an updated Key register and track issuance for the premises
Prepare invoices for payments for facilities related expenses in a timely manner
Supporting facilities related projects – Office & Space renovations & support sale of Land parcels
Sourcing for office space and negotiate lease agreements
Co-ordinate with staff, Landlords and tenants to resolve facilities related issues.
Identify and assess inherent risks and create risk registers
Conduct risk audit on business units and branches
Prepare draft management reports
Review and advise on business processes, IT change management control and product risk review
Maintain risk and incident logs
Monitor compliance with the recommended risk controls and mitigations.
Academic and Professional Requirements
Education
Minimum of Bachelor’s Degree in Business-related field or Real Estate Management from a reputable university E
Professional Qualifications
Computer literate in MS Office and other office applications E
Experience Required:
3 years Relevant experience
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