Responsibilities
Manage the upkeep of equipment and supplies to meet health and safety standards
Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishment
Weekly reporting by compiling checks carried out in the week across branches
Compile and analyze monthly costs and advise on trends and areas of improvements.
Meeting demand production schedules to ensure contractual turnaround time commitments are achieved.
Work with the branch managers / regional managers with an aim of ensuring uniformity in office outlook and in-service provision across the board
Inspect buildings’ structures to determine the need for repairs or renovations
Review utilities consumption and strive to minimize costs
Supervise all external staff facilities (custodians, technicians, groundskeepers etc.) and external contractors
Ensuring that monthly company bills in Nairobi yard, Mombasa yard and branches are paid on time (Electricity, Water bills etc.)
To get information from the supervisors on a daily basis from branch level on any issues and share with the operations team on a weekly basis.
Assets tagging per branch
Control activities like parking space allocation, waste disposal, building security etc.
Allocate office space according to needs
Handle insurance plans and service contracts on need basis (Company license etc.)
Keep financial and non-financial records
Perform analysis and forecasting
Any other duty that may be given by your supervisors /managers
Qualifications
Proven 5 years’ experience as a Facilities Manager or relevant position
Well-versed in technical/engineering operations and facilities management best practices
Knowledge of basic accounting and finance principles
Excellent verbal and written communication skills
Excellent organizational and leadership skills
Good analytical/critical thinking
BSc/BA in facility management, engineering, business administration or relevant field
Should have an understanding of the Transport industry.
Relevant professional qualification (e.g. CFM) will be an advantage
Skills
Great project management skills
Clients/ customer Focus
Communication proficiency
Problem solving/ analysis
Communication skills
People management skills
